image description

Prior-years’ Meeting Minutes

Enroll Now!

Mt. Helix Academy
PTG Meeting Minutes 2-13-15
Introductory Items
o Meeting called to order: 8:10am
o Treasurer’s Report (Tanya Guffey)
a. Our current cash balance is $108,647
b. Tanya handed out a report of the Jogathon restricted funds.
c. Tanya provided an update for the “double counting” of the credit card processing that she reported last month. She had suggested that the PTG get its own CC machine so that PTG funds go directly into the PTG account. This was approved.
d. Tanya investigated the $13K that was potentially unreimbursed from TIEE. She has confirmed that all has been reimbursed except for 3 transactions. Of the 3 transactions, one for $1352 is being confirmed (expected to be ok). The other two are for $50 each. We agreed to let the two $50 transactions go and not take the time to follow up on them.
e. Otherwise, everything is reconciled at this point and will be easy to maintain going forward.
o Teacher Reports by Proxy (Mike Collins)
a. Will be meeting with Kathy shortly to discuss shade.
b. We just had our WASC accreditation mid-cycle review. We don’t have their official report but they seemed to be impressed and we’re expecting to be accredited for another 3 years.
c. The winner of the Geography Bee was Devi in 4th grade.
d. The Scripps spelling bee winner is Yusef K in Grade 8.
e. Feb 23: The Jr. High is going to see the King Tut exhibit. Also 7th & 8th are going to the Air & Space museum.
f. We are receiving the other two robots (“Dot” & “Dash”) and will be scheduling teacher training for the end of March. We will be offering robot encoding after-school programs shortly.
g. On March 6, TIEE has their annual awards dinner. 4 MHA staff will be honored: Mr. Hanlon & Ms. Bedwell have been at MHA for 20 years; Ms. Spykerman and Mrs. Hayes their 10 years. To allow all staff to attend the awards ceremony, after school programs and after care will be canceled for that day. Ms. Gallagher will receive an award next year; she’s at 19 years now.
h. Motion passed for the PTG to approve payment of $10K for the NAO robots, which cost $56K total. Approve NAO payment. We may make an additional contribution later, after we know how much the shade will cost.
i. Mr. Collins received email from Panera to potentially hold a fundraiser there. He will look into it further, and/or ask Andrea to help look into it.
j. Discussed Elite Gymnastics PNO as a possible fundraiser.
k. Motion approved to transfer $50K of PTG cash funds from checking to savings.
Event Planning & Reports
Annual Events, Fundraisers, and Activities
o Jog-A-Thon, February 26 (Patty & Kevin McCormick)
a. Lots of volunteers will be needed for the “fun” stuff – spraying water on the kids, encouraging them to drink, etc.
b. Making progress; T-Shirts have been ordered, trophies have arrived, etc.
c. Patty negotiated the Orbiter for $1192, which is a little more than last year.
d. Patty needs help obtaining donations of water, granola bars, Go-gurts, and oranges. Last year, one case of oranges was barely enough, and given that we have more kids this year, two cases would probably be better.
e. Last year the giveaway was sunglasses. This year, Patty got headbands (to match the pear logo). Also, the sponsor item will be cinch sacks instead of water bottles.
f. The Corvette Diner provided us with a good discount for the top 10 kids to go there in a limo: $608.
g. Patty is looking for anyone who might have contacts at a toy store or a fitness store for prizes such as jump ropes, etc.
h. Patty is going to get a banner again this year to hang on the Severin Drive fence.
i. So far there have been no submissions for the video competition, which is due on Tuesday.
j. There was discussion that the website could be improved in terms of making it more obvious where to go to submit donations for the Jogathon.
k. Tanya is helping Patty to take care of the deposits.
l. Patty suggested that we could pay for PE teachers to get a certification. She will email Mr. Collins with more info.
o Multicultural Night, March 26 (CHAIR NEEDED)
a. Three people stepped up today to share in the chair duties, yay!! They are Betsy, Amber, and Lou (Gideon’s mom, in Kindergarten)
b. The karate demo may happen outside instead of inside, where it won’t be so hot and there will be more room.
c. Angelica has uploaded a lot of info about this event to Google Docs.
o Bingo Night, May 29 (Amber Pierce)
a. Unfortunately Amber has received very little info about planning for this event, and is asking for some help; in particular, to determine how much $$ various items cost, etc. Tanya will see what she can figure out.
b. Amber is considering a variety of food options, and trying to keep vegetarians in mind.
c. This is a heavy volunteer event, especially for the set-up.
o Teacher & Staff Appreciation Breakfasts & Lunches (Casey Arnold)
a. Mr. Collins passed on a big thank you for today’s breakfast, it was/is amazing!
b. Maria reminded everyone that on the same day as the PTG meeting we are doing teacher appreciation. Morning PTG = breakfast; afternoon PTG = lunch.
Program Updates
o E-Scripts – CHAIR: Karen Zachary
o Box Tops – CHAIR: Carmen Bomar
o Gift Cards – CHAIR: Cathy Morse
a. There is an order every month, usually the beginning of the month.
b. The front desk is stocked.
c. It was suggested to have a monthly “spotlight” for a certain store.
d. Motion approved to give Karen an additional thank you for all the great PTG work she does by increasing her give card gift to $50 cards twice a year.
o Coke Rewards – CHAIR: Amber
a. Earned over 2000 points!! Thanks to middle schoolers for entering in all the info!
Calendar Notes for the Next Month
Monday, February 16: President’s Day – NO SCHOOL
Friday, February 20: Jr. High Spring Fling Dance
Next PTG & Teacher Appreciation Event
Friday, March 13th at 3:30 pm / Teacher Lunch
New Business & Meeting Conclusion
No new business.

Meeting concluded at: 9:17pm

Mt. Helix Academy PTG Meeting
Friday, January 9, 2015
Meeting Minutes
Introductory Items
o Meeting called to order: 3:30pm
o Treasurer’s Report (Tanya Guffey)
a. Tanya has done a detailed exercise to reconcile the accounts, which had not been done since 2012.
i. There was a starting balance discrepancy of $4200. A motion was made and passed unanimously to absorb this discrepancy (rather than spending more time digging into the past to resolve it).
b. Tanya explained that PTG funds are currently being funneled through a TIEE account, which may be causing some challenges. For example, there are approximately $13K (very rough number, not final yet) of credit card deposits intended for the PTG that has not been transferred yet. Tanya is working with Trish Dart to reconcile this.
c. As a result of this, Tanya is recommending that the PTG has its own account. This is under discussion with the TIEE Executive Directors. Tanya also recommends discontinuing use of the deposit slip and instead using a reimbursement form.
d. Mike clarified that this account separation issue is only an issue for non-electronic deposits. For example, if a parent calls the front desk with a credit card to make a pizza lunch payment.
e. The current checking account balance is about $100K, and there is about $10K in savings. Tanya is recommending transferring funds from checking to savings.
f. A question was asked regarding how Jogathon funds are earmarked from year to year. Tanya is still investigating this, and is exploring using a spreadsheet to track this, providing a summary at the PTG meeting.
g. A question was asked about how the robots were paid for. $10 was appropriated from the Jogathon funds. TIEE ended up buying 6 and were able to get them at a discount.
i. PTG meeting notes from June 2014 state the following: “Discussed allocation of this year’s Jog-a-thon funds. The original plan was for $10K to go to the Nao robot. The rest would go to shade, plus two big items for teachers (e.g., laminating machine & rolls). Shade options were discussed; it’s very expensive and there are a wide variety of options.”
ii. Also note that the iPlay robots, which were back-ordered, arrived today, and were fully paid for by TIEE.
h. Other updates: Rubios brought in $164; B&N brought in $109; and the Box Top program just brought in $564!
o Teacher Reports by Proxy (Mike Collins)
a. In early February, grades 4-8 will participate in the Geography Bee.
b. Grades 7-8 are finishing their science fair projects. Projects will be displayed the week of the 21st. Judging will take place the following week, for some students to progress to the Greater SD fair.
c. Weds. Jan. 28 from 6:30-7:30, an info night will be held for prospective parents. Fliers are available at the front desk. This includes all grades. Remember, families can get a $200 referral credit applied to tuition!
d. Thank you for teacher appreciation day!!! December was amazing, we are blessed to have such wonderful families! The generosity is wonderful.
Event Planning & Reports
Annual Events, Fundraisers, and Activities
o Jog-A-Thon, February 26 (Patty & Kevin McCormick)
a. Patty & Kevin have volunteered again this year because no one else stepped forward. Patty is really hoping to get a lot of help from other parents, but the biggest area where she needs help is with raising sponsorships. Our goal is to raise $5500 to $6000 from sponsors, to pay for the event.
b. In the last two years, this event has raised over $30K per year. The comparison with other schools is tremendous!
c. The theme this year is Fit 4 Life! The goal is to promote health & fitness, and activities involving this topic are being organized (guest speakers, field trips, etc.). Equipment for PE may also be procured.
d. Mrs. Aranico was able to produce the logo again this year and it looks great!
e. The school-wide assembly will be held the 1st week of February. Kids will be given two weeks to raise money, although they can start doing it online already, under “information for parents” section.
f. The t-shirt cost estimate is approximately $1800-2200K. Patty made a motion for the PTG to pay for t-shirts out of general fund. The motion passed unanimously.
o March Multicultural Night (Thu March 26)
a. Because Patty was so wonderful to volunteer as the chair of the Jogathon, we now need a chair for the multicultural night! Betsy Hamlin did it last year and explained that it’s easy since there is a lot leftover from last year. Please see Mike or Alison if you are interested.
o Teacher & Staff Appreciation Breakfasts & Lunches (Casey Arnold)
a. Lunch was good! Breakfast next month. Monthly meals seem to be going well. Teachers love it!
o Bingo (Amber Pierce), May 29.
a. Amber plans to go back to making it a bit of a fundraiser as we’ve done in previous years, but not recently.
b. The raffle baskets will be toned down a little, with the excess used for a silent auction.
c. Amber will also be working on ideas to control the kids better. Last year the door monitors worked well and we’ll probably do that again.
Program Updates
o E-Scripts – CHAIR: Karen Zachary. This is about $100/month!
o Box Tops – CHAIR: Carmen Bomar
o Gift Cards – CHAIR: Cathy Morse
o Coke Rewards for Schools – CHAIR: Amber. The Jr. High is helping here.
o Note: EBay has a section where you can donate to the school too.
Calendar Notes for the Next Month
Monday, January 19: Martin Luther King Jr. Day – NO SCHOOL

Friday, January 23: Staff Development – Minimum Day (not a pizza lunch day), bring a lunch if you’re staying after school.
Next PTG & Teacher Appreciation Event
Friday, February 13th at 8 am / Teacher Breakfast

New Business & Meeting Conclusion
Halloween carnival games: Mrs. F would like to sell them to the PTG for $150. Motion made to buy them, and was unanimously approved. (Note that we still need a chair for next year’s event!)

On April 11 at 7pm, Tracy Singer will host our 2nd annual benefit concert for the performing arts department. Last year they sold out 200 seats! Save the date!

Meeting concluded at: 4:26pm

Mt. Helix Academy PTG Minutes
Friday, December 12, 2014

Introductory Items

• Call meeting to order: 8:06 a.m.
• Teacher Reports by Proxy (Mike Collins)
• Dec. 17 is the 4th grade field trip to Mission San Juan Capistrano
• On Dec. 19, classes will have holiday parties in the afternoon. Students may wear holiday themed tshirts, festive colors, and jeans. There will be after care.
• We’ve decided to get a laminator for the teachers. Patti did the research and found one for $1856, which includes the laminator + 6 rolls. Patti was also able to get us a 40% discount for future rolls; free shipping; and no taxes due to our non-profit status. Way to go Patti! Remember, this is a surprise!

Event Reports

Annual Events, Fundraisers, and Activities
• Wrap Up – Fall Feast, 11/20 (Rita Asmar)
o Food was ordered from the deli across the street, which worked out really well. They are a great supporter of the school and were able to closely match CostCo’s prices – only $22 over budget!
o Cheese sandwich for vegetarians were excellent. Everyone had high praise for the event, the parents were great, the kids were so polite! It was a pleasure! Parents stepped it up!
• Report – Barnes & Noble/Rubio’s Night, 12/1 (Andrea Brant)
o Rubio’s brought in $163.71. Totals for B&N are not in yet.
o We will discuss whether or not we want to repeat the event in the spring.
• February Jog-a-thon – UPDATE
o Patti met with Mike and discussed the status of the Jog-a-thon. The biggest task that we need help with is fundraising! If everyone could help out here it’ll make the event possible. Without sufficient fundraising assistance the event itself could be canceled.
o Even just $250 would help, it all adds up.
o There are 206 kids and we need $6K to run the event.
o The theme this year is “Fit For Life,” and a general fitness theme. Working on various ideas such as boot camps, etc.
o Event date to be confirmed; expected to be held in the middle/end of February
o Maria will check with Tanya to ensure that we have the funds for the PTG to pay for tshirts again this year. We need a logo for the tshirts; one suggestion was to have a contest for the kids.
• Teacher & Staff Appreciation Breakfasts & Lunches (Casey Arnold)
o Thanks to everyone who helped out with the breakfast today!! Casey couldn’t make it due to a sprained ankle, but lots of folks came out to help. It’s very festive in the break room!
o In January we’re doing a luncheon on the PTG meeting day.
o We decided not to do teacher stocking stuffers in December. In January there will be a coordinated event for teacher appreciation gifts.

Program Updates

• E-Script – CHAIR: Karen Zachary
• Box Tops – CHAIR: Carmen Bomar
• Gift Cards – CHAIR: Cathy Morse
o Received more orders this month, but overall total is smaller.
o Can do one more last minute order if needed but will be tight.
o We do not normally schedule one in January but can do it if desired.
o It is possible to order gift cards online.
• Coke Rewards for Schools – CHAIR: Amber
o 100 points/month is the max for regular accounts, but Admin account is unlimited, so Amber can share her account info with folks if necessary.
o Middle school can get community service credit for entering them in.
o Put them in the collection basket in the front of the school

Calendar Notes for Next Month

12/22-1/2: Winter Break–NO SCHOOL

Next PTG Meeting/Teacher Appreciation Event

Friday, January 9th at 3:30 pm / Teacher Lunch

Meeting concluded at 8:48am.

Mt. Helix Academy PTG Minutes
Friday, November 14, 2014

Introductory Items

o Call meeting to order: 3:31pm
o Treasurer’s Report (Tanya Guffey):
a. MHA received $5.63 in Nov. from Wooska.com
b. Question re: Artsonia funds – they directly benefit MHA art program
c. Halloween Carnival money is still being calculated, it is estimated it will cost the school $525.52
o Teacher Reports by Proxy (Mike Collins)
a. Mr. Collins thanked parents for the delicious Thanksgiving meal served in the staff lounge. Teachers and staff are very appreciative.
b. Mr. Singer will be overseeing a food drive for Feed America run by middle school students. The food will stay locally. Food donations can be dropped off in front office.
c. Kathy Bycov offered to help MHA research options for shade on the playground. She has received a couple proposals and will meet with Mike Collins next week to review them.
d. Next Tuesday, Nov 18th, the 3rd through 5th graders will go on a field trip to Balboa Park’s Ruben H. Fleet Science Center. This field trip ties into their current science curriculum.
e. A long discussion ensued as to how the activity fee included in the students’ tuition is used throughout the different grades.

Event Reports

Annual Events, Fundraisers, and Activities
o Halloween Carnival (Angelica Killion & Betsy Hamblin)
a. The event was deemed a success; although the food truck had some issues. These were shared with the owner of Moody’s Lunch Service.
b. Mike Collins shared that Ellen Foggiano is selling her set of 10 carnival games for $150. It was asked whether the PTG wanted to purchase them; however, a decision was not made.
c. Parents suggested each classroom sell food (nachos) or other items such as other schools. Parents also suggested we make our own carnival games for future carnivals.
o Fall Feast 11/20/14 (Rita Asmar)
a. Preparations for Fall Feast are coming along nicely.
b. This year, we may have the sandwiches be provided by the Liquor store across the street if they are able to match pricing from Costco.
c. We need families to RSVP for this event to have an accurate count for food orders.
d. Volunteers are still needed. Please contact Rita if interested.
o Barnes & Noble/Rubio’s Night – Dec 1st (Andrea Brant)
a. The flyers for this event are available and will be in the front office.
b. Teachers will sign up to read books at B&N.
c. Mrs. Bedwell will put up student artwork at B&N for the evening of the event.
d. Rubio’s will donate 20% of sales from those who bring our flyer from 2pm – close.
e. B&N will donate a percentage of sales from those who bring our frlyer from 4-7pm. Additionally B&N has provided a bookfair id code on the flyer for online sales for approximately a five day period after Dec 1st. Please share this code with family and friends.
o Jog-a-thon – CHAIR NEEDED
a. We are still proposing that this be chaired by committee so that it’s less work for just one person. That said, we still need a committee chair! Please let Maria know if you are interested.
b. Business sponsorships make it possible for all funds raised by students to be used for our school’s needs, rather than jog-a-thon expenses.
c. Possible jog-a-thon causes include shade structure or general outdoor play.
d. A parent suggested asking our teachers to help recruit business sponsorships. Mike Collins will bring this up at the next staff meeting.
e. Patty McCormick will make the sponsorship levels available to Mike Collins. Please see Mike if you need a sponsorship request letter so he can personalize it.
f. Patty McCormick suggested having a Jog-a-thon information meeting towards the end of November or beginning of December.
g. Casey Arnold suggested listing the items purchased with sponsorship funds and making it available to businesses when requesting sponsorships.
o Multicultural Night (Patty McCormick)
a. Patty McCormick is looking forward to chairing this event.
o Bingo Night (Amber Pierce)
a. Amber Pierce is requesting donations of tangible items for Bingo Night.
o Teacher & Staff Appreciation Breakfasts & Lunches (Casey Arnold)
a. The breakfasts and lunches have been a huge success and highly appreciated by all teachers and staff.

Program Updates

o E-Scripts – CHAIR: Karen Zachary
o Box Tops – CHAIR: Carmen Bomar
a. There is a check coming in the mail for MHA from Box Tops.
o Gift Cards – CHAIR: Cathy Morse
a. Order for November will be placed on November 18th.
b. Gift cards can also be purchased at the front desk

Calendar Notes for Next Month

11/20: Fall Feast
11/24-28: Thanksgiving Break–NO SCHOOL
12/01: Barnes & Noble / Rubio’s Fundraisers
12/11: Winter Concert
12/22-1/2: Winter Break–NO SCHOOL

Next PTG Meeting/Teacher Appreciation Event

Friday, December 12th at 8:00 a.m. / Teacher & Staff Breakfast

Mt. Helix Academy PTG Minutes
Friday, October 10, 2014

Introductory Items
o Call meeting to order: 8:06am
o Treasurer’s Report (Tanya Guffey):
a. Lots of funds coming in from the Pizza lunch
b. $135 in uniforms
c. Funds are out for the Halloween Carnival (photo booth & food truck)
d. $305 from the gift card program
o Teacher Reports by Proxy (Alison Young)
a. Mr. Collins is attending a meeting this morning and could not make it.
b. Mrs. Young thanked the parents for the wonderful breakfast and gifts! Teachers are overwhelmed with all the love. It’s awesome!
c. Mrs. Young also thanked the families for raising funds from the book sales. She has gone through the teachers’ request lists and gotten lots of books.
Event Reports

Annual Events, Fundraisers, and Activities
o 9/29-10/3: Book Fair – CHAIR: Laura Greene
a. This was our first year using Usborne books. We raised $4045 in books and received $1840 to spend. This was a bit less than with Scholastic.
b. We spent a lot of time during the meeting discussing our impressions of Usborne vs. Scholastic.
c. Good things about Usborne:
i. Books seem to be higher quality and are great books.
ii. It’s great that we did not need to have parent volunteers
d. Not-so-good things:
i. Raised less money
ii. Book selection was not great. Very few chapter books; not much for the middle school; and books seemed more appealing to boys than girls.
iii. No accessories, which always brings in extra money. (Although some parents actually appreciated this.)
iv. Ordering books from Scholastic is faster since they have a warehouse in town.
v. The check out process was slow and onerous.
vi. The day she was supposed to be there late, she was not.
vii. Mr. Singer informally polled students and teachers, and about 90% of them preferred Scholastic.
o 10/25/2014: Halloween Carnival – CHAIR: A. Killion & B. Hamblin
a. Things are coming along! The Moody’s food truck is coming; meal options are on the flyer.
b. Looking for contributions to the Cake walk and bake sale. Bring it beforehand if possible.
c. Will have a dunk tank and photo booth (with props). Photo stands (to stick your head in and take a pic) are being made. There will be face painting, and we’re looking for some more folks who might have this skill. Will have more carnival games.
d. Please volunteer! Flyers outlining volunteer opportunities were available at the meeting.
o February: Jog-A-Thon – CHAIR NEEDED
a. We are still proposing that this be chaired by committee so that it’s less work for just one person. That said, we still need a committee chair! Please let Maria know if you are interested.
b. Spent some time at the meeting discussing how funds were spent last year, especially regarding shade. We still have not made a decision. Kathy Bycoff has access to a shade vendor and may be able to get the materials wholesale. She will sync up with Mrs. Young after the meeting to discuss further.
o 03/26/2015: Multicultural Open House – CHAIR NEEDED
a. The McCormick’s are considering volunteering for this!
o 05/29/2015: Bingo Night – Amber Pierce
o Dates TBD: Barnes & Noble / Rubio’s Fundraisers – CHAIR: Andrea Brant
a. We need to set a date for this. It’s been done either before Christmas or in the spring. Folks like the idea of doing it before Christmas. Andrea will propose some dates.
o Teacher Appreciation Breakfasts & Lunches – CHAIR: Casey Arnold
a. We held our first staff appreciation breakfast this morning! Thanks to everyone who brought food or helped to set up. It looks beautiful in the staff room! The teachers are really enjoying it.
b. The room parents plan to discuss the gift giving more with each other. Some things could have gone smoother. Also, some rooms were overwhelmed with gifts and others were not. Mrs. Young will ask the teachers if they have any extras so that they can be spread around.
c. We discussed some communication challenges. The Orbund website has a feature that allows parents to share their contact information with each other. Mrs. Young will talk to Mr. Collins about providing instructions to parents.
Program Updates
o E-Scripts – CHAIR: Karen Zachary
a. The link that Mr. Collins has sent out has been incorrect. He will email out an update with a new link.
b. Considering setting setting up a booth to help people sign up and getting more people to use the system.
c. One parent suggested putting the link on Facebook
d. Karen noted that they also have an online mall so if you make your purchase through the mall you don’t even have to register your CC.
o Box Tops – CHAIR: Carmen Bomar
o Gift Cards – CHAIR: Cathy Morse
a. Order for October will be placed on Tuesday
b. Order some prior to teacher appreciation days!
c. Gift cards can also be purchased at the front desk

Calendar Notes for Next Month

10/10: Minimum Day
10/24: Jr. High Halloween Dance
10/25: Halloween Carnival
11/11: Veteran’s Day – NO SCHOOL
11/12 & 13: Parent Conferences – Minimum Days

Next PTG Meeting/Teacher Appreciation Event

Friday, November 14th at 3:30 pm / Teacher Lunch

New Business

Mr. Singer encourages everyone associated with the school to LIKE us on Facebook!

Mt. Helix Academy PTG Meeting
Friday, September 12, 2014
Meeting Minutes
Introductory Items
Call meeting to order – Welcome Back! – 3:30pm

Treasurer’s Report
• Introduced our NEW PTG Treasurer … Tanya Guffey
• Some pizza money and uniform money is coming in.
• Will have more to report next month

Introduced the rest of the PTG board:
• President: Maria Ostrowski
• Secretary: Erika Lawson
• Room Parent Coordinator: Angelica Killion

Teacher Reports by Proxy (Mr. Collins)
• 9/18 is Back-to-School Night for grades 1-8/9, 6:30-7:30pm. Parents will follow their child’s schedule, meet each teacher. PLEASE RSVP for child care. This is an adult-only event, so if you bring your child you’ll need to RSVP for child care. We have been overwhelmed in the past and it makes it hard to plan for. This year they will be showing a movie to the kids.
• 9/24-26 is the Jr. High trip to Pali Mountain. A letter will be sent out to the parents.
• In October we’ll have a photo make up date, date coming soon.

Room Parents
• Thank you to all parents who have volunteered to be room parents!
• During the meeting, Lisa Cady volunteered to be the room parent for Ms. Sharp’s 5th grade class. Thanks Lisa!
• We still need room parents for: 5th – O’Connell; 7th – Cohen; 8th – Hudson & Aranico. It was noted that responsibilities tend to be less in the upper grades; and also that parents are always willing to help out, so if you volunteer, you are not stuck doing everything yourself.
• Anyone who is interested should please contact Angelica Killion @ angelicak@cox.net
• A Room Parent meeting will be held on Weds, October 1st at 2pm.

Event Reports
9/29-10/3: Book Fair – CHAIR: Laura Greene
• Laura sent in a report via Maria
• In past years we have had Scholastic do our book fair. This year we are trying out Usbourne Books.
• On 9/25, teachers can preview the books and make a wish list (there is a sign up sheet in the teacher’s lounge).
• The book fair hours will be daily 7:30am to 3:30pm, except on Thursdays when it’s open until 5:30pm. Pat is our rep. She will bring in staff members, so no volunteers needed during the fair.
• On 9/17 at 2pm, we’ll be getting the PE room ready so strong volunteers (e.g., Albert!) would be appreciated.

10/25/2014: Halloween Carnival – CHAIR NEEDED
• Maria prepared a handout (the yellow one) that explained what’s involved in running each event.
• The Halloween Carnival is coming up fast! We really need a chair for this one!
• A lot of the work is done already – Mrs. F. donates the games; the Grossmont High basketball team runs the games; teachers volunteer for the cake walk and dunk tank.
• The chair mostly needs to presell the tickets and select the food.
• Mrs. Young is the faculty liaison for this event.
• Please volunteer ASAP if you are interested!!!

February: Jog-A-Thon – CHAIR NEEDED
• Maria explained the level of involvement. This is our only major fundraiser, and is definitely the event with the most coordination needed.
• Due to the amount of work to be done, we are considering having a committee to run it this year; however, we’ll still need a committee chair.
• There is a lot to do but you’ll get a lot of help!

03/26/2015: Multicultural Open House – CHAIR NEEDED
• Last year’s event was chaired by a new parent – Betsy Hamblin – and she did a great job!
• Betsy explained what is involved with running this event.
• The day of the event was a lot of work but leading up to it, the work was really spread out.
• It was a great way to get to know the school!
• There is an awesome binder with information and notes from previous years, a to-do list, etc. So you do not have to reinvent the wheel.

05/29/2015: Bingo Night – CHAIR NEEDED
• Bingo Night is a super fun family night, near the end of the year. It is traditionally held at Grossmont High’s old gym.
• Aileen Fahme has run it for the last two years.
• This is another event that is a great way to get to know the school; a great opportunity for new parents. All the parents are really helpful no one leaves you out on your own.

Dates TBD: Barnes & Noble / Rubio’s Fundraisers – CHAIR: Andrea Brant
• This is an evening event where teachers sign up to read books to the kids.
• We go to the B&N & Rubio’s at Grossmont Center.
• The school earns money through online purchases as well
• Student art is on display at B&N, so it’s good promotion for the school within the community.

Program Updates
Friday Pizza Lunch – CHAIR: Ashley Slocum

eScrip – CHAIR NEEDED
• This is a program where parents can register a credit or debit card online (securely!), and every time they use those cards, a donation goes to the school.
• It really ads up!

Box Tops – CHAIR: Carmen Bomar
• This program earns ~$500-1000 per year

Gift Cards – CHAIR: Cathy Morse
• Parents and friends of the school can purchase gift cards through MHA. Order forms are at the front desk.
• Different vendors offer difference percentages for how much the school earns from each sale – for example, Starbucks is 8-10%.
• You can even buy them for regular day-to-day shopping, such as Target & Walmart.

Coke Rewards program – CHAIR: Amber Pierce
• Coke products have a code on the bottle cap or on the box.
• Products include not just soda but also the waters (Dasani), etc., that are made by Coke.
• We can use these codes to earn points for sports equipment.
• Amber is running this program, although entering the rewards codes is time consuming, so she’s working on a system where parents can enter them themselves.
• It was suggested that the Jr. High can help here too.

New Business:
• Lisa Cady asked if she could have a wrapping paper fundraiser for the 5th grade trip to Boston
• She also asked if she could set up a sales table at the holiday concert in December.
• Mr. Collins is ok with this.
• FYI for new parents: the 5th grade goes to Boston every year (parent + child), and grades 7/8 go to DC every other year (just the child).

Calendar Notes for the Next Month
• 09/18: Back-to-School Night
• 9/24-26: Junior High Trip to Pali Mountain
• 9/29 – 10/2: Book Fair
• 10/10: Minimum Day – On website, 11:25 Jr. High, 11:45 elementary, 11:55 for primary. TK/K = Jr. High. Before & after school care until 6pm.
Next PTG & Teacher Appreciation Event
TEACHERS – PLEASE STOP READING HERE! Don’t spoil the many surprises that the parents have in store for you! ☺

Event Chair: Casey Arnold

In previous years we have done a teacher appreciation week. It is one big week in May right after the play. We shower the teachers with all kinds of goodies. It’s always a great week and the teachers love it!

This year we’ve decided to do something a little different, and that is to spread it out across the year. Having it all one week is a bit “gluttonous” – with catered or pot luck breakfasts and lunches for every day, it gets to be a bit much. So this year we’re going to try something new. On the days when the PTG meetings are held, we’ll have either a breakfast or a lunch as our teacher appreciation event. When the PTG meetings are in the morning, it’ll be a breakfast, and when they’re in the afternoon, it’ll be a lunch.

For the morning events, we’ll have a mailbox message for the teachers. For the afternoon events, we’ll have a raffle. There are tons of opportunities for parents to volunteer to help out. Please see the pink sheet that Casey handed out at the PTG meeting for lots of ideas. You can sign up at Volunteer spot here: http://vols.pt/DboQ16.

During the official nationally recognized teacher appreciation day (May 8), we’ll have some more elaborate celebrations such as door banners.

During the discussion at the PTG meeting, it was pointed out that one advantage of the previous system was that it got the kids involved – they would make a note or bring a flower in to their teachers, etc. However it was also pointed out that since each room parent coordinated this, if you have multiple kids at the school they might do the same things on different days, and several parents reported that they mixed up the kids’ gifts, etc. So Casey and Angelica will discuss this with the room parents and find a way to keep the kids involved while simplifying it for parents of multiple kids.

Another suggestion was made to have themes for each month’s activities – such as a cornucopia in November and a stocking in December. Keep the great ideas coming!

Finally, Casey handed out a letter that parents can use to solicit donations from local businesses. It’s easier than you’d think to get freebees from local businesses; stores and restaurants are often very willing to donate items, so it does not take much persuasion. Don’t forget that TIEE is a non-profit organization, so it’s tax deductible.

Meeting conclusion: 4:37pm

Minutes of Mt. Helix Academy PTG Meetings During 2013-2014 School Year

Parent-Teacher Group Meeting Minutes
June 6, 2014

PTG Board Attendees: Maria Ostrowski, Laura Green, Erika Lawson
Administration Attendees: Mike Collins, Alison Young

I. Meeting Called to Order: 8:10am

II. Officer Reports

Laura’s report:
• All funds are in, and all expenses are out for the pizza lunch, which raised $9852.69 – our 2nd biggest fundraiser!
• We’re expecting some more money from gift cards
• Received funds from Bingo Night and are working on expenses; Bingo is usually a money-maker.
• So far have received a lot of expense reports from room parents, still waiting for a few more.
• There are some funds left over for music, theater, and art from last year’s Jog-a-thon.
• Discussed allocation of this year’s Jog-a-thon funds. The original plan was for $10K to go to the Nao robot. The rest would go to shade, plus two big items for teachers (e.g., laminating machine & rolls). Shade options were discussed; it’s very expensive and there are a wide variety of options.

III. Teacher Reports By Proxy – Mike Collins

Mr. Collins’ report:
• The Jr High dance is tonight at the Children’s Workshop
• K is going to Legoland, and 1st is going to the Sealife Aquarium (at Legoland)
• The Jr. High will be going to Knott’s Berry Farm
• Field day is on Wednesday. A flyer with the schedule is being sent out.
• On June 12 will be the promo/graduation ceremonies: 5th grade at 11am, K at 1pm, and 8th grade at 3pm. Thursday will be a minimum day. After school care is available on both Weds. and Thurs.
• Mr. Collins & Mrs. Young presented (demonstrated) the NAO Robot! We’ll get the Bo Yana robots in October for the primary grades. NAO is for 3-8 grades. There will also be a presentation/demo at the back-to-school night in September. We have 6 NAO robots!

IV. Events & Updates

Bingo Night (May 30, 2014) – Aileen Fahme
• Bingo Night was a great success! It was a huge volunteer event, so a big thank you to everyone who helped out.
• Donna and her “posse” of Junior High kids did a great job with the bake sale and the goodie bags.
• Aileen noted that it was more difficult this year to check each Bingo card. We speculated that perhaps using the dauber is easier because you can see the numbers through the mark. Next year we should get more than one person to check.
• Having both Mr. Singer and Mr. Hanlon announcing worked out really well.
• The Lucky Stars sold out – one parent bought 28 of them – so perhaps we’ll increase the price next year.
• Last year we used Bingo card books, which seemed to be easier to explain to people (possibly because they are different colors). Last year folks were more inclined to buy multiple games. Dauber made this easier too.
• The raffles were great! The bags for each basket seemed to have a lot more tickets than last year, and all the baskets were wonderful.
• Lots of suggestions were made:
o It was suggested to try keeping the younger kids occupied with low-key games or crafts while the adults were playing Bingo. The problem with this idea is that this is already a volunteer-intensive event, so getting even more volunteers to run the craft table would be a challenge.
o Consider finding a way to improve the sound in the back of the gym.
o The kids were less interested in the “adult” game – maybe call it the “family” game?
o Maybe coordinate tables by grade? Get the kids to sit with each other.

Teacher Appreciation Week (May 12-16, 2014) – Casey Arnold
• It was phenomenal! It came together really well. So many families helped and worked together that week to make it happen.
• We had lots of people here on Sunday doing the door banner hanging which was really fun.
• During the week it was fun to meet everyone and get a new showing of faces. A few families donated full catering for one or two of the days. Only spent 2/3 of our budget yet it was a bigger event than last year.
• It was overwhelming how many people stepped up and delivered!
• Next year, it might help to start talking about the door banners sooner, to get parents more time to put them together – especially given that the play is at the beginning of May.
• It was a lot of work so soon after the play. We discussed how to balance getting more people to be involved especially when there are a few people who do a lot of the work.
• The conversation moved into talking about ways to encourage people to volunteer more in general. Especially for new parents, it can be hard to figure out how best to help.
• Mr. Singer said he’ll be working on a new parent hand book over the summer.
• It was noted that it’s important for the room parents to include everyone, so that no one feels excluded.

V. Old Business / New Business

New business:
• Lunch program:
• Patty has been hearing not so great things about the lunch program, that perhaps it could be healthier.
• The challenge is that MHA has reviewed other companies who promise more than they can actually deliver on. Also, the service is as important as the food itself.
• Mrs. Young suggested scheduling a meeting with herself and Mr. Collins to discuss further.

VI. Adjournment: 9:24am

Upcoming Reminders:
June 6 Jr. High End of Year Dance
June 9 Jr. High Trip to Knott’s Berry Farm
June 11 Field Day
June 12 Graduations & LAST DAY OF SCHOOL

Parent-Teacher Group Meeting Minutes 4/12/13
Meeting called to order: 8:15 AM
PTG BOARD: Laura Greene and Maria Ostrowski
ADMINISTRATION: Mike Collins, Allison Young

Officers Report:
Laura Greene: Budget handed out. Expecting checks in from Multicultural Corporate sponsors and TIEE PayPal. Still waiting on receipts from 1st, 2nd, and 8th grades.
Mike Collins:
3rd – 5th grade SAT Testing next Week / K – 2nd grades: WIATT testing (individual)
Staff Development Day – April 26th Early dismissal 11:45 am. After school care still available.
Little Mermaid –May 3 – 5 $15 tickets
Teacher Appreciation Week 05/13- 05/17

Re-enrollment: problem with online system. Will be sending out paper forms to all current students / families. May 1st is the deadline to submit $500 deposit for returning students. Tuition has not changed however “fees” have been rolled in to the total tuition amount. 2% discount given to any family that pays in full by June 1st. Mr. Collins will inquire if we can push this date to July or August 1st. The Family referral program have increased to $250 per enrolled referral.

Multicultural: Big success, thank you to Laura Greene. We had close to 500 people come through!

Teacher Appreciation Week: Casey Arnold – Chair. May 13 – 17. 30 staff members. Gift Cards $20 each X 30 staff = $600. Salad/ Sandwich lunch, Mexican food lunch, Desserts day (to include healthy options. Mr. Collins agreed to cover the expenses of the Monday Meal which is to be breakfast. Lunch times are stagerred from 11:00 am – 1:30 pm.
Motion was made to approve $1,100 for expenses for Teacher Appreciation Week. Motion made by Angelica Killion, 2nd by Laura Greene. All in favor, no opposed or abstaining votes. Budget approved for $1100

BINGO Night: Aileen Fahme – Chair. Friday, May 31st 5 pm – 8/9 pm. No silent Auction, Just Classroom Baskets and Lucky Stars. Families will also be able to pre purchase reserved TABLES for $25. Looking at taco truck to come out and do food. Mrs. F is looking into using Grossmont High School again, the back-up is Linder Hall in Mission Valley. Request Sycuan to donate bingo Cards and bottled waters.

PTG Officers for 2013 – 2014. Elections coming up soon, Email blast to go out for voting purposes. If interested in a position (President, Treasurer, or Secretary) please inform Mr. Collins ASAP.

Field Day: June 11th or 12th. Ms. Hlavac – Teacher Chair. Casey Arnold and Angelica Killion – Parent Co-Chairs. Suggestion of a “Themed” event, perhaps Dr. Suess. Coordinate to have Jamba Juice selling at the end of the day.

JOG A THON FUNDS– Each program Music, Theatre & Art will get approximately $8 – 10K. Motion was to approve purchase of 6 wireless microphone headsets for $1,304.52 and $1,615.04 for a fog machine, Bubble machine, and GOBO. Motion made by Angelica Killion, 2nd by Laura Greene. All in favor, no opposed or abstaining votes. Purchase approved.

Rubio’s night confirmed for June 10th

Social Media – discussion on adding a Parent as the point person for Social media to manage the MHA Facebook page.
Shadow-a-Middle-Schooler – discussion regarding program for returning 5th grade students. Students would shadow a 6th or 7th grader for a day in order to get a better feel for the differences from the Elementary Module to the Middle School Module.

Computer Lab Access – it was brought to attention that students were accessing YouTube in the computer lab. Mr. Collins reviewed the current MHA guidelines on internet access and the firewalls in place via the I.T. department. Mr. Collins to discuss with Tom Reasoner and Moira Lewis.

Core Curriculum – Currently states are required to follow the State guidelines for academic goals annually. A conversation is occurring on the National Level to create National Standards. There is no discussion of changing MHA curriculum as it currently exceeds both State and national requirements per grade.
Meeting Adjourned – 9:27 am

Parent-Teacher Group Meeting Minutes
March 14, 2014

PTG Board Attendees: Laura Green, Erika Lawson
Administration Attendees: Mike Collins, Alison Young

I. Meeting Called to Order: 3:32pm

II. Officer Reports

Laura’s report:
• Jog-a-thon: So far have collected $28K. Expecting another $2300 and some matching funds. Expenses are going to be around $5K. Looks like we’ll bring in around $30K!
• At the last PTG meeting we voted to have general PTG funds pay for t-shirts for the Jog-a-thon.

III. Teacher Reports By Proxy – Mike Collins

Mr. Collins’ report:
• On St. Patrick’s Day, March 17th, students may wear green shirt/top, with either jeans or their uniform bottoms.
• 3/18: Jr. High info night, 6-7pm. Childcare is provided; parents need to RSVP with Karen.
• 3/31 through 4/4: Spring camp. There is a sign up sheet on the website. Sign up by 3/21 for a discount.
• 4/14-18: Grades 3-8 will take the SAT-10 test. For the primary grades (K, 1, 2) they take an individualized test (WIAT).

IV. Events & Updates

Jog-a-thon (Feb. 12, 2014) – Patty McCormick
• Financial report. Next year consider if PTG wants to do t-shirts again.
• Corvette Diner award took place, and the game truck will arrive on Weds 3/19.
• On Friday, the kids will duct tape Mr. Collins (by module).
• We raised enough funds to purchase one robot. TIEE will match for a 2nd, and possibly a 3rd.
• We are also working on getting a quote for a cantilevered shade.

Multicultural Night (Mar. 27, 2014) – Betsy Hamblin
• Half the parents/grades have responded to menu requests.
• Still waiting to hear from some rooms. Betsy is putting a program together that includes each country’s menu.
• Supplies will be ordered once we know what everyone needs.
• A map for the food booths will be created, to eliminate competition for a spot.
• Please volunteer on the volunteerspot website to help out.
• Entertainment:
o Karate studio
o Zimbabwean band (Mbira)
o Ballet Folklorico
• Chairs for watching entertainment will be available.

Bingo Night (May 30, 2014) – Eileen Flamee
Will put on the PTG agenda for next month.

V. Old Business / New Business

Old business:
Usborne book fair
• Laura showed a book she has from Usborne.
• For this book fair, they’ll come, set it up, and run it. They tally the proceeds. Once $500 of books are sold, the school receives 50% of anything after that in free books, or 25% in cash.
• Comparison with Scholastic: The minimum of $500 is not required. Typically we sell $5000 worth of books.
• One option may be to do a spring and fall book fair, one with Scholastic and one with Usborne. Doing this at the end of the year on field day was suggested.
• We decided to table our vote/decision for next meeting. There is a lot going on, don’t want parents to feel overwhelmed, maybe we’ll do it at the end of the year.

New business:
• Annie is coming up! The show will be held May 2, 3, and 4. We have a uniquely talented group of kids! Ticket sales are happening already. All seats are reserved.
• Music video has gotten good buzz so far with over 1700 views. Dave Scott came out for an interview. Click on “thumbs up” and leave a comment!
• Discussed fundraising by individual grades for the Boston trip. Mr. Collins made it clear that while he does not discourage this, the grades are on their own if they choose to do this. This kind of fundraising has caused challenges in the past, so instead of fundraisers, the school has set up scholarships for this purpose.
• A coin drive fundraiser benefiting foster children will start on 4/7 and run for 3 weeks.

VI. Adjournment: 4:1

Mt. Helix Academy
Parent-Teacher Group Meeting Minutes
February 14, 2014

PTG Board Attendees: Maria Ostrowski, Laura Green, Erika Lawson
Administration Attendees: Mike Collins, Alison Young

I. Meeting Called to Order: 8:10am

II. Officer Reports – Laura Green, Erika Lawson, Maria Ostrowski

Laura’s report:
• Payments from 2013 for matching contributions for last year’s Jog-a-thon have recently arrived ($3300)
• Paid out some old expenses for things such as the party for the class that raised the most, etc.
• Most of the pizza lunch money is now in, almost $19K. So far have spent almost $6K.
• Used uniforms have raised over $400.
• Received some funds from adult Jog-a-thon t-shirt sales. (Note that the PTG paid for kids’ & teacher’s t-shirts.)
• The art program kiln has arrived! Supplies have been ordered, and a check has been requested. Will have about $2K left in the $10K art fund from last year.
• Reminder to all room parents to turn in receipts for classroom parties. Each grade gets $200 to spend on various parties throughout the year. Some classes choose to add it to the $200 they receive for Multicultural Night. Anjelica will send out reminder to send in receipts to room parents.

Note that a suggestion was made to add a link to the PTG minutes in The Backpack so people know about them.

III. Teacher Reports By Proxy – Mike Collins

Mr. Collins’ report:
• Jr. High has two trips planned:
o 2/28: A trip to Qualcomm’s Morehouse campus is being coordinated by Sheila Krueger
o 3/4: A tour of LA’s Museum of Tolerance is scheduled. The class will return late that afternoon. This includes 6th, 7th, and 8th grades.

IV. Events & Updates

Benefit Concert (Feb. 8, 2014)
• The East County Californian put an article in their newspaper about the benefit concert. Here is the link to the article: http://www.eccalifornian.com/article/mt-helix-academy-students-perform-perfect-harmony
• We may do this again next year!

Jog-a-thon (Feb. 12, 2014) – Patty McCormick
• Everyone did a great job at the Jog-a-thon! Lots of people helped, especially Eileen & Laura!
• Erika & Patty will be working on the tracking spreadsheet as the funds all come in. So far about 20 envelopes have come back. The kids are excited about getting the opportunity to duct tape a teacher for a minimum of a $20 contribution!
• Have had more business donors than expected.
• Everyone is encouraged to continue fundraising, as the deadline is not until Friday 2/21. Post on Facebook!
• Suggestion was made to have room parents send out notes to ensure that parents know that they can still submit funds.
• Discussed the Orbiter lap-counting tool that we used. It worked great, and they only charged us $1000, which is less than they usually charge. They’d be willing to sell the setup to us for $4-5000, which we could then turn around and rent to other jog-a-thons to recoup the costs.
• Everyone agreed that Ms. Aranico did a great job with the t-shirt design! Everyone loved the color, and the kids’ names on the back of the shirt.
• The assembly to present awards will be held on Thursday 2/27.
• We have been promised matching funds: if we raise enough to buy one robot, the contribution will be matched to procure a second robot.

Multicultural Night (Mar. 27, 2014) – Betsy Hamblin
• Betsy received a binder from Laura with details from past years.
• She has procured the fire permit.
• She is talking to a piano teacher about the musical entertainment, and considering enlisting kids from Patrick Henry’s music program.
• Will need to inventory all equipment and supplies now that the Jog-a-thon is done. Will do equipment ordering next.
• Betsy needs to know the menus for the different rooms and which countries each class is doing, so will coordinate with Anjelica to get this info from the room parents. Note that some classes keep the same countries from previous years, but other classes change.
• Discussed needs for kids with dietary restrictions or allergies. Mr. Collins suggested that if the room parent is aware of the situation, he/she could coordinate with the parents to ensure there are alternative options for those kids.
• Performances – Besides the musical performances, usually the theater students do a song or two from the play. In the past there has also been 1-2 karate groups that MHA students belong to who might have a booth. Music should be themed around multiculturalism – Peruvian bands, Mariachi bands, Irish bands, etc. We have a little less than an hour for the entertainment portion. Mr. McCormick offered to help to find entertainment choices.
• Betsy is starting to ask for volunteers – will coordinate message to room parents.

V. Old Business / New Business

Old business: None

New business:
• Did everyone see the video? Yeah! Share it on Facebook!
• Mr. Collins was contacted by a sales person from Usborne books to potentially host a book fair. There is still the opportunity to host the buy-one-get-one free fair from Scholastic. Laura took the action to contact the Usborne sales person to get details and determine whether or not it’s a good deal for MHA.
• Bingo Night funds may be earmarked toward the same items that Jog-a-thon items are earmarked for. First we’ll fund the robots, then shade, and then teacher supplies.

VI. Adjournment: 8:45 a.m.

Mt. Helix Academy
Parent-Teacher Group Meeting Minutes
December 13, 2013

PTG Board Attendees: Maria Ostrowski, Laura Green, Erika Lawson
Administration Attendees: Mike Collins, Alison Young

I. Meeting Called to Order: 8:05 a.m.

II. Officer Reports – Laura Green, Erika Lawson, Maria Ostrowski

Laura’s Report:
• September eScrip: $111
• Qualcomm matches from last year’s Jog-a-thon: $810
• Last month’s Souplantation fundraiser = almost $200
• Used uniforms funds continuing to trickling in

III. Teacher Reports By Proxy – Mike Collins

Mr. Collins’s report:
• This year’s spelling bee winner is Veronica M., who will be representing us at the county level.
• The National Geographic geography bee participants (4-8 grade) are advancing to the semi-final round after winter break
• Thursday 12/19 at 7pm is our winter concert
• The staff holiday party is Friday 12/20, so there will be no after school care that day

Mr. Collins then presented two robotics products that Mt. Helix is working on obtaining:

Alderbaran’s NAO “Next Gen” robot
This is a robot that the middle schoolers can program using the NAO toolkit, to teach them about writing software. Mr. Collins presented a video of the robot in action. TIEE is already obtaining one for the Junior High, and Mt. Helix is looking to obtain another. They cost $10K each if we procure five of them. We plan to direct funds from the Jog-a-thon toward this purchase. Mt. Helix would be the first middle school in San Diego county to use this robot.

Play-i’s Bo & Yanna robots
These robots are geared toward the primary modules, and allow children to become familiar with basic software programming concepts. MHA has already pre-ordered these (they are not yet shipping).

IV. Events & Updates

Jog-a-thon (Feb 2014)
Patty McCormick provided an update on the planning progress for this event. She provided attendees with letters that can be sent to potential sponsors. Since we are no longer advertising on t-shirts, we have some alternative means to advertise, including a banner, towels, and water bottles. The details, including the various support levels, are included on the letter.

Fundraising this year is still geared toward procuring a cantilever shade structure for the school yard. We will also be raising funds to support the new robotics program that Mr. Collins presented earlier in the meeting. Finally, we are raising funds for classroom and improvements and supplies, including a laminator.

We are looking into other ways to market the event and raise funds, including getting the Jr. High involved by having a video contest. Last year we promoted this event via social media. Folks paid through their personal Paypal accounts, but this year we’ll use TIEE’s Paypal account. Patty suggested that this year, active PTG parents each commit to bringing in one sponsor at $250, and anything they raise beyond that would of course go toward their child’s fundraising goal.

Last year our costs were about $5K (including rewards & prizes), and our gross revenues were over $30K.

The community is welcome. There are about 210 kids and staff at MHA, plus parents and other participants, so for folks who might obtain donations of food items for the events, keep this in mind.

Multicultural Night (Mar. 27 2014)
We still need a chairperson for this event! The room parents are responsible for each individual room’s decorations, so the chairperson just deals with overall items – the fire permit, tents, tables, chairs, paper supplies, etc., and to be present on the day of the event.

V. Old Business / New Business

Old business
Mr. Collins proposed a motion to deliver the funds allocated previously for the scholarship request for Boston & DC trips. The total amount needed is $7690. The amount appropriated was $7800. Motion passed.

New business
Concert Fundraiser 2/8
There is a concert on Feb. 8, 7pm, at Grossmont College, room 220. It’s a benefit for the performing arts program. Tracy Singer will perform for the first half of the concert, followed by performances by Michelle Foggiano and several of the very talented kids at MHA, including violin and jazz performances. The cost is $10 per ticket.

For all tickets sold before Jan. 24, the buyer’s name will be entered into a drawing for tickets to the Joseph and the Technicolor Dreamcoat, to be performed by Broadway San Diego next summer.

Rhinestone logos
Dana Storms told us about an opportunity at Sparkle Sisters to have the Mt. Helix logo set up in rhinestones for free during the month of December (normally a $50 fee). She will sync up with Alison Young on this.

Winter Concert 12/19
Mr. Hanlon plans to get to the concert by around 4:30pm to help hang decorations, if anyone would like to get there early and join him. He is looking for donations for decorations – if you have anything you’d like to donate or loan (you can get it back at the end of the evening), please drop it off at Mrs. Young’s office. In the future we will discuss doing something more “official” for this.

VI. Adjournment: 9:00am

Parent-Teacher Group Meeting Minutes
November 8, 2013

PTG Board Attendees: Maria Ostrowski, Laura Green, Erika Lawson
Administration Attendees: Mike Collins, Alison Young

I. Meeting Called to Order: 3:30pm

II. Officer Reports – Laura Green, Erika Lawson, Maria Ostrowski

Laura’s Report:
• The Halloween carnival made $320, which is great because for this event we usually just try to break even.
• The gift card order is being submitted this week. Talk to Cathy Morse if you are interested in buying some. Remember, there are cards that may be available that are not on the list!
• Souplantation fundraising event is Monday, November 18. Flyers will be handed out on the morning of the 18th.

III. Teacher Reports By Proxy – Mike Collins
• There is no school Monday Nov. 11 (Veteran’s Day).
• Parent-Teacher Conferences are scheduled for next week, so Thursday & Friday are half days (please check the website for different grades’ dismissal times). Note that after school care is available both days until 6pm.
• The 4th grade is going to San Juan Capistrano on Dec. 9

IV. Events & Updates

Halloween Carnival Report
This event was great this year. As noted above, we made more than last year. We had lots of volunteers, and the new wrist bands were popular. Next year, the suggestion is to include everything but the cake walk in the wrist band, since there was not as much of a line at the photo booth. Also, offer the option for a wrist band for $20 that does not include a meal. The balloon guy was a huge hit. The BBQ went well; 200 meals were served. The shaved ice last year was better, but the ice cream was still popular.

We are looking for someone to take over next year!

We had a mix-up with the covers for the borrowed canopies, so if anyone has a canopy with a cover that is too big, please let Mrs. Young know.

Fall Feast (11/26)
Sign ups for volunteering, as well as sign ups for who’s coming (e.g., grandparents or siblings), will be posted next week.

Jog-a-thon (Feb 2014)
Even though this event is in February, we should get started asking for donations now. February will be here before we know it, and some companies have their fiscal year ending soon. This year we’ll have a Paypal service where donations can be made, allowing folks to indicate which child the donation is for. An announcement will go out right after the holidays. There may be an info table at the Fall Feast. The theme is not decided yet but is looking like “The Future’s So Bright” – and funding will be used for shade and other playground improvements. Corporate donor logos will no longer be printed on shirts but may be printed on other giveaways. A template letter will be available by the Fall Feast.

Mrs. Bedwell provided an update on our use of funds raised last year. A kiln is to be installed; we just got approval from the landlord to install the electrical upgrades needed. Expecting to have this done before school starts next year. The Art Department also got a digital camera and the Music Department got some instruments.

V. Old Business / New Business

Multicultural Night:
We are still looking for a chair to run this event. A co-chair situation would work too. Planning will get started in January.

Souplantation:
Noted that this is a 20% fundraiser (instead of 15% in the past), which is great news. The event is from 5-8pm. It’s a lot of fun, folks are encouraged to get together and make it a group event. Everyone at the PTG meeting is asked to promote this within their classrooms. It was suggested that teachers could encourage families to go at the parent-teacher conference.

Parents Night Out
There will be a parents night out on November 23rd. The kids go to Elite Gymnastics (for $20, $15 of which goes to the theater program), and the parents are encouraged to have dinner at Hacienda Casa Blanca, which will give 10% back. Sign up online for Elite, and RSVP to Tracy Singer if you want to go to the restaurant.

VI. Adjournment: 4:01pm

Parent-Teacher Group Meeting Minutes October 10, 2013

Attendees:
PTG Board: Maria Ostrowski, Laura Green, Erika Lawson
Administration: Mike Collins

I. Meeting Called to Order: 8:05am

II. Officer Reports (2min) – Laura Green, Erika Lawson, Maria Ostrowski

Laura:
• Pizza lunch: Revenue so far is $16,000. Last year’s revenues were $18,000, but there is a re-enrollment in February and more orders are to be expected.
• Gift cards: Cathy is preparing our 2nd order of the year. Note that there is a supply of the most popular gift cards available anytime for purchase at the front desk (e.g., Von’s, Albertson’s, Walmart, etc.). Otherwise, once per month folks can place an order and choose from hundreds of different vendors. Our school receives a percentage of the sales, which varies per retailer.

Erika:
Erika Lawson has volunteered to be this year’s PTG secretary.

III. Teacher Reports By Proxy (2min) – Mike Collins

Mr. Collins provided a quick update on upcoming events:
• Oct. 25: Jr. High dance at Children’s Workshop, 6:30-9pm
• Oct. 26: Halloween Carnival
• Oct. 29: TK & K trip to Oma’s pumpkin patch
• Oct. 31: School Halloween parade at 1:45pm with Halloween parties afterwards. Parents are welcome. Homeroom parents will be sending out details shortly. Children are asked to please not wear costumes to school, but to bring them and change into them prior to the parade.
• Nov. 1: 1st quarter ends*
• Nov 14-15: Parent-teacher conferences (half days).

*Mt. Helix has switched from a trimester to quarter system, with 4 quarters taking place during the school year (the summer is not the 4th quarter). This change is due to requirements for adding the 9th grade program.

IV. School Trips to Boston & Washington D.C. (2min) – Mike Collins

Angelica Killion proposed a motion to set aside $100 of PTG funds per student attending school trips to Boston & Washington D.C. Erika Lawson seconded the motion. Motion passed with no nays.

Mr. Collins provided some more information regarding these trips:
• Boston: The 5th grade class takes a trip to Boston every year. There are 35 students in the 5th grade this year, so $3500 will be set aside for this trip. The trip is for one week (M-F) in June. Sights to be visited vary from year to year.
• Washington D.C.: The 7th & 8th grades visit D.C. every-other-year. There are a total of 43 students in those two grades this year, so $4300 will be set aside for this trip. The trip takes place in May with tours to key D.C. sights including the Smithsonian, Mt. Vernon, and Gettysburg.
• Breakfasts & dinner are paid for. Typically the students pay for lunch, except on travel days and some exceptions.

V. Events & Updates (15min) – Laura Green, Stacey Elhers, Christie Haigh

Scholastic Book Fair Report
Great book fair this year. Raised $5500, almost $200 more than last year. We should get nearly $2800 in “Scholastic Dollars” for the school to spend. (Scholastic Dollars are credits toward books and supplies that can be purchased from Scholastic.) Additional, parents were very generous this year toward purchasing book donations for the classrooms, with over 100 books purchased.

Scholastic BOGO vs. B&N Fundraiser
Scholastic also offers a Buy-One-Get-One (“BOGO”) book fair in the spring. Buyers receive a 2nd book of equal or lesser value for free with their purchase of the first book. The school receives 10% of sales in Scholastic Dollars. This is a shorter fair, only 2-3 days. If someone is interested in volunteering to coordinate this, please let Maria know.

In the past we did not do the BOGO fundraiser because instead we did Barnes & Noble (“B&N”) Nights. Later in the year we can revisit whether we’d rather do BOGO or B&N Nights. The B&N Nights is a fun social event.

Halloween Carnival (10/26)
The Halloween Carnival is on Saturday 10/26 from 3-6pm. There will be several carnival activities as well as a cake walk and bake sale. Parents are encouraged to dress is costume (as well as kids). This year folks will be able to purchase a wrist band for $25 which includes one visit to the cake walk, one trip to the photo booth, and unlimited access to other activities and events, including the BBQ. Parents will be encouraged to donate items to the cake walk and bake sale. Last year we had 300-400 people over the course of the 3 hours. Note that this is a community event and is open to the public, so folks are encouraged to bring a friend!

Fall Feast (11/26)
Christie Haigh is the chair. This is a Thanksgiving lunch for kids & families. A form will go out in a week or so to ensure that the right amount of food is bought. There will be turkey sandwiches, pumpkin pie, etc. Parents can come and have lunch with their kids if they want. Volunteers are needed, and this is an easy event – just the day of the event, maybe some help to go to CostCo with Christie. Note that 11/26 is NOT a half day. The PTG pays for this with a budget of about $1000.

VI. Old Business (5min)

Reviewed the volunteer status of other events. Andrea Brant is the chair for B&N Night, eScrip, and Souplantation. Reviewed the eScrip program – it’s a system where you provide your credit card and/or Von’s (etc.) club card, and a portion of proceeds are donated to the school. This is a solid program that has the potential to earn a lot for the school. Discussed finding ways to encourage folks to sign up for this.

Souplantation night is an easy fundraiser that requires no work. This year it’ll probably be on Nov. 15th, the evening of the parent-teacher conferences.

VII. New Business (5min)

On Nov. 16 & 17 there will be a 3×3 basketball tournament, open to kids in 3rd to 8th grades, here at the school. We are partnering with Feeding America San Diego for this fundraiser. This is also an opportunity for kids to earn community service hours. There will be a canned food drive.

Homeroom parent meeting took place, every grade was represented. Anjelica did a great job!

Uniform sale – Here at Mt. Helix we have a uniform closet where every item is $2, and uses the honor system. Right now it’s overflowing, so the suggestion was made to inform folks about it in The Backpack. Anjelica & Elena have volunteered to organize it and bring it out for the Halloween festival. Have made $130 this year already on selling old clothes!

VIII. Adjournment: 8:41am

PTG 09/13/13

Meeting called to order: 3:30pm

PTG BOARD: Maria Ostrowski, Laura Green
ADMINISTRATION: Mike Collins, Allison Young

Officers Report:
Laura Greene: presented the PTG Financial Report.
Mike Collins:
Recapped a successful potluck and Back to School Curriculum Night
September 25-27th: Pali Mountain trip for Junior High
Week of September 30th: Scholastic Book Fair, flyers to go out the week before; our school may opt for additional books rather than a lower cash payout as we did last year. Mike Collins will discuss with the teachers and let Laura Green know.
Introduce New Marketing Position at MHA- Tracey Singer: Mr. Singer will conduct social media outreach. He requests those on Facebook click ‘like’ on Mt. Helix’s Facebook page. A (promotional) music video consisting of all Mt. Helix students will be created and released via YouTube in the near future.

Annual Events / Volunteer Chairpersons needed:
a. Halloween Carnival (10/26)
a. Jackie Guerra willing to chair event with adequate support in the beginning of the month; co-chair needed
b. Jog-A-Thon (2/6/14) – Kevin and Patty McCormick willing to chair event with adequate support from parents and a committee to help, especially with recruiting event sponsors.
a. Possible fundraising goals include:
i. Shade for playground area
ii. Teacher wish list: Die cut machine, docucams
c. Multicultural Open House (3/27/14)
d. Barnes & Noble/Rubio’s Fundraisers
e. E-Scripts Program
a. Andrea may be chairing this program again this year.

Roundtable Discussion
School Security was brought up by Mike Collins. Please sign in at the visitor’s book located at the front desk when entering the school for safety reasons. Should an emergency arise, school and fire officials need to know exactly who is in the building.
The topic of having emergency supplies in the classroom was brought up again. Mike Collins informed that some emergency supplies and snacks are already available in the school.

Meeting Adjourned – 4:16 pm

Minutes of Mt. Helix Academy PTG Meetings During 2012-2013 School Year

PTG Meeting on January 18, 2013

• Call to order 3:32 pm
• Officer report
Laura Greene with Treasurer’s report includes: Rubio’s and Barnes and Noble. Spring may have raised more money and teacher’s had a wish list to fulfill.
• Parents can choose a school for Target to donate to and they have a card that is attached to your bank account that works like an ATM card.
• All grades have a $200.00 budget for parties including middle school. What is not used can be used toward multi-cultural night.
• Teacher Reports: Our transitional kindergarten and 9th grade will be starting next year. More information to follow. We will be using and IPad for parents to sign in on for tours.

• Jog-a-thon-donations of a guitar and lessons were offered just by asking. We also have gift certificates from Spouts and Costco to offset the cost. Looking into a marking system to better track laps and a sponsor for the day. There will be a pledge button created to donate directly to the school. Funds can also be allocated to photography and possibly a Photoshop program or printer.
• A parent wanted to know our security procedures. Mrs. Young explained our code word and that we have an intercom system available in all front offices to alert staff of any problems. We also routinely practice procedures for emergency situations. We informed parents that we recently have discussed and clarified all procedures located in our safety section of our handbook.
• other: Box Top boxes cam in and are smaller but we are trying them out in a few stores.
• Adjourn 4:11 pm.

PTG Meeting Minutes of December 14, 2012

Meeting called to order: 8:10 am
PTG BOARD: Lisa Cady, Laura Greene and Maria Ostrowski
ADMINISTRATION: Mike Collins

Officers Report
Laura Greene: Budget handed out
Mike Collins: Sack Lunch Program on hold, no word back from the deli.
Middle School Holiday Party 1:30 pm
12/18 4th grade San Juan Capistano trip
Tom working on WiFi for parents to connect when on campus.

Events and Fundraisers
Fundraiser Concert – Tracey Singer coordinator. Saturday, April 13th. Possibly use Linder Hall, possibly coordinate with a Mission Valley restaurant to make it a full “Night Out”
Jog-A-Thon – Kevin McCormick. All coming along for February 7th event
Coffee House Talent Show – Late February – Video Submission required. Kevin McCormick heading up
Holiday Parties – Maria Ostrowski. Each class has a $50 budget. Maria to send out reminders to Room Parents.
BINGO Night – Scheduled for May 17
Barnes & Noble and Rubios Night – Scheduled for June 10

Meeting Adjourned – 8:44 am

PTG Meeting Minutes of November 16, 2012

Call to Order- 3:33 PM

Officer Reports
Maria and Laura are out today. Copies of the treasurer report were handed out. We do not have a definite total for the Halloween Carnival cost yet, but approximately $500.00. Upcoming events are listed at the bottom of the agenda.

Teacher Reports
Mr. Collins reiterated procedure for setting up conferences with Karen at the front desk. Middle school conferences 10 minutes with each teacher and primary/elementary conferences are 20 minutes with each teacher.

We have a new online grading system in which we are still working out some glitches. Hope to have it up and running and available for parents in the next few weeks.

Fourth grade trip to San Juan Capistrano is on December 18th.

Tracey Singer will have a benefit concert where the proceeds will be toward a specific item for our school. Looking at Linder Hall for the venue. The structure is off limits due to vandalism on Halloween and will be repaired the first week of December. We will look into motion sensored lights with audio as a deterrent. Angelica to follow up with Kennedy Park’s system.

Lunches through Boar’s Head will be available and on a trial basis in the next couple of weeks. The owner is changing up the menu just a bit and orders can be done on a weekly basis. Currently we are aiming at 2:00 PM the Friday before desired delivery days. Lunches will be in sack with student name and grade.

Important dates scheduled
Jog-a-thon 2/7/13, Bingo 5/17/13, Talent Show (tentative) 2/22/13, Holiday Parties on 12/21/12

Talent Show- Looking for venue. Ideas are: coffee house, Linder Hall, or the La Mesa Community Center. Kevin wants to set up a private site for video auditions to be viewed through Facebook. Teachers are encouraged to perform.

Other- If there is food for the parties keep things outside and reserve the tables with Karen. Kindergarten won Boxtops, and it was voted to use $60.00 in funds for prizes and $25.00 for new collection boxes. Gift card order due December 3, 2012.

Adjournment 4:12

Minutes of Mt Helix Academy PTG 10/12/12

Meeting called to order: 8:10 am
PTG BOARD: Lisa Cady, Laura Greene and Maria Ostrowski
ADMINISTRATION: Mike Collins

Officers Report
Laura Greene: Budget handed out
Mike Collins: Sack Lunch Program info handed out. Offering will be Mon – Thurs.
Wednesday, Anti-Bully Assembly went well
10/26 – Oma’s Pumpkin Patch Kinder & First
10/26 – Middle School Dance @ Children’s Workshop

Events and Fundraisers
Scholastic Book Fair – 10/1 – 10/5. $5800 in sales. Earned $2800 in credit with Scholastic
Fresh & Easy – 10/11 20% of sales go to Mt. Helix. Not great show up due to rain. Earnings TBD
Souplantation Family Night – 10/16 from 5 pm – 8:30 pm (Last year $75) **Bring Flyer or PDF on phone** **ROOM PARENTS to coordinate a fundraiser group to increase attendance**
Room Parent Coordination: In addition to basic HR Parent functions, we would like to encourage HR parents to coordinate groups of families to go to fundraising events together to raise awareness and increase attendance.

Halloween Carnival
October 27, 3:00-6:00. Pre-sale tickets available: Oct. 24, 25, 26 from 7:30-8:00 & 2:45-3:30 or by sending in money during that week. Tickets will be 5/$1.00 presale and 4/$1.00 at the carnival. Pre-sale meals: Burger/chips/drink, $5.00 Hot dog/Turkey dog/chips/drink, $3.00 Highlights: Dunk tank, Velcro Wall, Shave Ice Truck, Cake Walk, Face Painting, Balloon Artist. Volunteer Spot e-mail to go out Monday with the Backpack news
HALLOWEEN CLASSROOM PARTIES – Weds 10/31 – Parents to arrive to help changing students, 1:30 pm, Parade – 1:45 pm for K- 5, then parties.

Fall Feast
Chair: Heather King – Tuesday before Thanksgiving 11/20. Details to follow.

FOOD DRIVE
Girl Scouts will do food drive, info in the BackPack Newsletter

New Database system should be up within 2 weeks, will include grade tracking system, Class Info, Rosters, etc.
eScript – updates, discussion around what it is, further clarification needed around the program.
Adopt – A – Family Lisa Cady suggested we consider this program for community service. Alison will look into it.
Discussing 9/11 with student. Should we or shouldn’t we? In the middle school it is discussed in History class. In the Elementary and Primary modules, it is a parent conversation.

Meeting Adjourned – 9:10 am

Mt Helix Academy PTG 9/14/12

Meeting called to order: 3:31 pm

Officer Intro: Lisa Cady, Laura Greene and Maria Ostrowski / Mike Collins, Alison Young

Officers Report:
Laura Greene: review last year’s Budget
Mike Collins: Lots of changes with lunch court remodel, science lab floor redone, furniture ordered. Should be done mid-October.

Alison Young: Meeting with new deli across the street. Lunch Program $4.99. sandwiches and a side of fruit or veggies. Minimum order, 5 per day. In addition to California Cuisine and Pizza Friday. Neither program is being eliminated.

Events and Fundraisers:
Pizza Lunches – School does earn some $$
Scholastic Book Fair – 10/1 – 10/5. Laura Greene running this. Will send out volunteer spot for volunteers
Fresh & Easy – 10/11 4 – 8 pm. 20% of sales. Dana will spearhead this event (Last year $600)
Souplantation Family Night – 10/16 waiting for confirmation
Halloween Carnival – Community Event, Deanna Goldberg and Stacey Ehlers to Co-Chair
Fall Feast – Heather King (Kinder – Riley’s mom) will Chair
Jog-a-thon – Kevin & Patty McCormick Chairing DATE: TBD / THEME: TBD (possible Arts & Music)
Multicultural – Laura Greene – March
Teacher Appreciation Week – Casey Arnold
Field Day – Chair: TBD
BINGO night: Chair: Eileen Fahme. Spring TBD: possible eliminate silent auction. Chair TBD Venue: United Methodist in MV?? Last year raised $5,000. Jennifer and Gretchen will help have chaired in the past.
Rubios/Barnes & Noble: Early December, possibly 11? Chair: Andrea Brant
E-Scripts: Chair: Andrea Brant
Box Tops for Education: Chair: Angelica Killion
Gift Cards: Chair: Cathy Morse $4527 profit last year.
Mr. Hanlon & Kevin McCormick chairing: Coffee House Talent Show

Meeting Adjourned – 4:22 pm

Minutes of Mt. Helix Academy PTG Meetings During 2011-2012 School Year

Minutes of the Meeting on Friday, June 8, 2012

The meeting was called to order at 8:30 by Lisa Cady.

The following members were in attendance: Kellie Wilson, Deanna Goldberg, Lisa Cady, Mike Collins, Kevin McCormick, Maria Ostrowski, Angelica Killion, Steva Matranga, Cathy Morse, Laura Greene, Andrea Brant, Patty McCormick, Molly Goodman.

Officer Reports
Spring Concert was great. Thanks to Miss Sussilleaux and all who supported the event.

Treasurer’s Report
We currently have approximately $49,000. Outstanding expenses for this school year include $15,000-$16,000 for the science lab. We earned much more money this year during the Jog-a-Thon, which we feel was because we earmarked a specific expenditure (the science lab) for this fundraiser.

We also discussed selling Jamba Juices to students and families at Field Day (June 13) for $2.00 each.

We are looking for a Chairperson for the Boxtops fundraiser for 2012-2013. Please let Mr. Collins know if you are interested.

We are looking to set-up another Fresh & Easy fundraiser this fall. It was suggested that perhaps the Middle School could run it and earn money for ASB.

Teacher’s Reports by proxy (Mr. Collins)

Mrs. Rand has announced her retirement. She is a wonderful teacher and will be greatly missed.

Reminder that all current families who refer families to Mt. Helix Academy who enroll for the fall will received a $200 tuition credit.

Field Day will be held June 13, 2012. Specifics will be sent out in the Backpack News. We will sell Jamba Juice and discussed selling it at the Jog-a-Thon as well.

Friday, June 15, will be a minimum day. School will be dismissed at 11:45. After care will be available.

Information regarding promotions and graduation will be available in the Backpack News.

Round Table Discussion
We discussed the pros and cons of having after care on the last day of school.

We brainstormed ideas for getting more families involved in Friday Night Out. Please give any suggestions to Mr. Collins

This was the last meeting of the school year.

The meeting was adjourned at 9:15.

Minutes of the Meeting of Friday, May 11, 2012

The meeting was called to order at 3:30 by Lisa Cady.

The following members were in attendance: Kellie Wilson, Deanna Goldberg, Lisa Cady, Mike Collins, Kevin McCormick, Maria Ostrowski, Melissa Sharp, Trish Gallagher, Stephanie Bedwell, and Suneeta Cohen.

Officer Reports:
Treasurer’s Report: We currently have approximately $34,900. Outstanding expenses for this school year include the science lab, multi-cultural night expenses, and classroom party funds where receipts have yet to be turned in to the treasurer.

We also discussed selling Jamba Juices to students and families at Field Day (June 13) for $2.00 each.

Teacher’s Reports by proxy (Mr. Collins):
Mr. Collins extended a big thank you to all for the wonderful Staff Appreciation Week. A special thanks goes to Kellie Wilson for coordinating most of the week.

The Music Memory Music Bee will be held May 22. Representing 3rd grade will be Nathan, William, Max, Ryan S., and Bailey. Representing 4th grade will be Aneesh, Dylan, Bryce, Hailey, and Ryan.

The 2nd graders are going on a field trip to La Mesa city points of interest on May 16. The 3rd and 5th grades are going on a field trip to the Fleet Science Center on May 17.

Mrs. Young, Mr. Taylor, and Ms. Hlavac at coordinating our Field Day for June 13.

Our annual Volunteer Appreciation Breakfast is coming up in June. The date will be announced soon.

Thank you to all who volunteered for the Annie Get Your Gun production.

Ms. Martha tribute:
The PTG voted by a Motion by Kellie Wilson, and 2nd to the Motion by Maria Ostrowski to pay $400 for a cover for the garden and plaque. The PTG will also allocate $100.00 annually for seeds and upkeep of the garden.

PTG Board Elections:
Our new board has been elected: Lisa Cady, President, Laura Greene, Treasurer, Maria Ostrowski, Secretary

Upcoming Events:
Bingo Night: May 18
Rubio’s/Barnes & Noble Night: May 31
TIEE Gala: June 1
Field Day: June 13

Staff Appreciation Week:
We had tons of donations, and the week was very well received by the staff.

Round Table Discussion:
Our Spring Concert will be June 7.

Last meeting of the school year: June 8 at 8:00

The meeting was adjourned at 4:15.

Minutes of the meeting on Friday, April 13, 2012

The meeting was called to order at 8:15 by Lisa Cady.

The following members were in attendance: Kellie Wilson, Deanna Goldberg, Lisa Cady, Laura Greene, Cathy Morse, Mike Collins, Steva Matranga, Andrea Brant, Kevin McCormick, Geoff Spradley, Maria Ostrowski.

Officer Reports:
Treasurer’s Report:
We currently have approximately $34,600.

Teacher’s Reports by proxy (Mr. Collins):

The 7th and 8th grade trip to Washington DC has been canceled.

The 6th and 7th graders will have a field trip to Medieval Times on May 10. The 8th graders will go to Old Town on the same day.

Annie Get Your Gun is running May 4, 5, and 6. All tickets are $15.00. You can purchase them at www.mhatheater.org, by e-mail, or with a paper form in the front office. Ads for the program are due April 18. Rehearsals for the week of April 23 will be held at The Children’s Workshop in Mission Valley.

Multi-Cultural Night:
Lisa Cady reported that it was a huge success. We believe more than 400 people attended. It ran very smoothly. Thank you to all that participated.

Ms. Martha tribute:
Mr. Collins reported the consensus seems to be to dedicate the Student Garden to Ms. Martha. The PTG will set aside monies each year for seeds/plants that the primary students will take care of through their science lessons. We will look into a possible tenting system or greenhouse. We will be getting a tribute plaque to hang near by.

PTG Board Elections:
Mr. Collins reminded us that board elections are coming up soon. Please feel free to nominate yourself or someone else if you are interested. We are still looking for secretary nominations. For next year’s PTG meetings, we will continue to alternate the meetings before and after school.

Staff Appreciation Week:
Kellie Wilson reported that it will be May 7-11. While homeroom parents often recognize teachers and staff throughout the week, the PTG will be organizing various meals for the teachers throughout the week. Stay tuned for more details.

Lisa Cady reminded us that Bingo Night is now scheduled for May 18 at Grossmont High School. Please contact Jennifer Childress with donations at 579-6126 or andyhahn@sbcglobal.net.

Andrea Brant reported that since the Bingo Night date has changed, our Barnes & Noble/Rubio’s Night is now May 31. Homeroom parents can use any left over funds toward baskets for that night.

TIEE Gala:
Mr. Collins reported that the Gala is June 1 from 6:00-10:00 at the Coronado Community Center. Tickets are $75.00 per person. A portion of the proceeds will go directly to Mt. Helix Academy. Silent auction donations are welcomed.

Round Table Discussion:
Current families can earn $200 referral credits if a new student is referred and enrolls.

Our Scholastic Book Fair is currently scheduled for the first week of October.

Next meeting:
May 11 at 3:15

The meeting was adjourned at 9:15.

Minutes of the meeting on Friday, March 16, 2012

The meeting was called to order at 3:25 by Lisa Cady.

The following members were in attendance: Kellie Wilson, Deanna Goldberg, Lisa Cady, Samme Fuchs, Alison Miller, Mike Collins, Eric O’Connell, Patty McCormick, Kevin McCormick, Alison Young, Melissa Sharp, Trish Gallagher, Christina Martinez, Sara Graves, Erin Palkoner, Deidre Melanese, Laura Leo

Officer Reports:
Treasurer’s Report:
We currently have approximately $37,800.

Teacher’s Reports by proxy:

Multi-cultural Night will be held March 29, 2012. Details for room parents are forthcoming.

The Kindergarteners and 1st graders are taking a field trip to the Fleet Science Center.

Many Middle School students are participating in the Greater San Diego science fair.

We are very proud that Drew Miller is representing Mt. Helix Academy at the County Spelling Bee.

We are starting to post videos on You Tube. There is one from the Star of India trip. We are also trying to get more visibility on Facebook.

Forms for re-enrollment in school for next year on available electronically on the website.

We are looking for parents to work on a committee with Mr. Collins to design our new science lab. Please contact him if you are interested.

Living Wall for Ms. Martha:
Some of the teachers suggested that we look at this again and perhaps consider a scholarship in Ms. Martha’s name. More discussion is forth-coming.

PTG Board Elections:
Board elections are coming up soon. Please feel free to nominate yourself or someone else if you are interested.

Community Events:
We have written a Press Release to recognize Vons for it’s contributions to us through
E-Scrip.

Bingo Night is now scheduled for May 18 at Grossmont High School. Please contact Jennifer Childress with donations at 579-6126 or andyhahn@sbcglobal.net.

Since the Bingo Night date has changed, our Barnes & Noble/Rubio’s Night is now May 31.

Our WASC visit was very successful. The team described Mt. Helix Academy as a “model” school.

Round Table Discussion:
Current families can earn $200 referral credits if a new student is referred and enrolls.

Our school directory is still in progress.

Next meeting:
April 13, 2012 at 8:10 a.m.

The meeting was adjourned at 4:15 p.m.

Minutes of the Meeting on Friday, February 17, 2012

The meeting was called to order at 8:15 by Lisa Cady.

The following members were in attendance: Kellie Wilson, Deanna Goldberg, Angelica Killion, Laura Greene, Alison Young, Kevin McCormick, Patty McCormick, Kevin Pollem, Jennifer Berry, Cathy Morse, and Lisa Cady

Officer Reports
Treasurer’s Report:
We currently have approximately $40,000. We earned over $17,000 on the jog-a-thon this year which is remarkable.

Teacher’s Reports by proxy:

Mrs. Young talked about Multi-cultural Night which will be held March 29, 2012. Details for room parents are forthcoming.

Room parents are reminded that the Multi-cultural Night and room party budget is $400 for the year.

We discussed potentially bringing back the Talent Show. If you are interested in chairing this, please contact Mrs. Young.

Purchasing sensors for next year’s jog-a-thon was discussed as a way to more accurately keep track of each student’s laps.

We are considering having Jamba Juice again for Field Day. It would cost $2.00 per person and be optional to buy.

Living Wall for Ms. Martha:
This topic was post-poned. We may use online voting to approve this purchase.

Community Events:
We have earned $1,573 from e-scrip this school year, mainly from Vons. Andrea Brant is thinking of ideas to thank Vons. We decided to run a newspaper ad thanking them as well as Mt. Helix Patch and La Mesa Patch online thank-yous.

Bingo Night is now scheduled for May 18 at Grossmont High School. Please contact Jennifer Childress with donations at 579-6126 or andyhahn@sbcglobal.net.

Since the Bingo Night date has changed, we will reschedule our Barnes & Noble/Rubio’s Night as well.

Suzie’s Farm will have a table set-up at Multi-cultural Night.

Round Table Discussion:
Tuition has not changed for this coming school year. Current families can earn $200 referral credits if a new student is referred and enrolls.

Kindergarten orientation will be held March 14.

Please “like” Mt. Helix Academy if you have a Facebook account.

Our school directory is still in progress.

Updates to our website are forthcoming. Hopefully, we will be getting a “forms” section as well as access for online payments.

PTG members are working on a plan to put together Emergency Packs for each classroom in case of a catastrophic event during school hours. More news to come.

Next meeting: March 16: 3:15 p.m.

The meeting was adjourned at 9:10 a.m.

 
Minutes of the PTG Meeting of Friday, January 13, 2012

The meeting was called to order at 3:17 by Kellie Wilson.

The following members were in attendance: Mike Collins, Kellie Wilson, Deanna Goldberg, Maria Ostrowski, Angelica Killion, Laura Greene, Alison Young, Kevin McCormick, Patty McCormick, Erin Palkoner, Steve Wheless, Melissa Sharp, Alison Miller, Erica O’Connell, Abena Soto, Sara Graves, Stephanie Bedwell

Kellie Wilson thanked Miss Sussilleaux for the wonderful Winter Concert and all of the room parents for the class holiday parties. The students had a great time.

Officer Reports:
Treasurer’s Report: We currently have approximately $36,000. We have earned $717 from box tops this year. Between our Fresh & Easy Night and collecting receipts, we made approximately $900, which is terrific. Our next fundraiser is the jog-a-thon. We have some outstanding expenses, such as payment for some of the computers, multi-cultural night, and possibly scholarships for the Boston trip.

Teachers’ Reports by proxy:
Mr. Collins reported that the 5th graders are going to Balboa Park to see two theater productions on January 17 and the 4th graders are going to Old Town on January 26. The 7th and 8th grade science projects will be on display.

Ms. Hlavac will be on medical leave for a few weeks. Ms. Baxter will be her substitute. We have a new substitute on campus, Mrs. Brown.

Thank you to Mrs. Young for running a successful Geography Bee. Congratulations to Makayla Soto, our school winner. Our Spelling Bee will be coming soon.

Mrs. Young has posters to promote our school and get our name into the community. Please see her if you would like to post some in places that you frequent.

We are hosting an incoming Kindergarten and 1st grade wine and cheese reception on January 25 from 5:00-7:00 if you know interested families.

Jog-A-Thon:
Jog-A-Thon will be January 27. Pre-orders for t-shirts have gone out. Thank you to ASB for doing the music that day.

Living Wall for Ms. Martha:
Kellie Wilson is still researching companies for this. The costs range from about $2,400 to $4,000. We will have a vote forthcoming.

Community Events:
At this time, we are postponing the electronic recycling event. The date will be determined later.

We are having a Barnes & Noble/Rubio’s night on May 17 from 3:00 p.m. until close.

Bingo Night is scheduled for March 9 at Grossmont High School. Please contact Jennifer Childress with donations at 579-6126 or andyhahn@sbcglobal.net.

Round Table Discussion:
Our Valentine’s class parties will be held on November 14.

Each “country” will receive $200.00 from the PTG for Multi-Cultural Night. Multi-Cultural Night will be held on March 29.

Class lists will added to our website soon.

Concern was expressed about parents stopping and dropping off students in front of the school instead of using the back gate. It is extremely dangerous for our students. Mr. Collins is going to check into this.

Thank you to Kellie Wilson for all her work on this year’s Jog-A-Thon.

Next meeting: February 17: 8:00 a.m.

The meeting was adjourned at 4:00 p.m.

Minutes of the PTG Meeting on December 9, 2011

The meeting was called to order at 8:10 a.m.

PTG members present: Steva Matranga, Mike Collins, Mary Giordano, Andrea Brant, Laura Green, Cathy Morse, Lynn Hedrick Linden, Dawn Moody, Lisa Cady, Angelica Killion, Deanna Goldberg, Kellie Wilson

Officer Reports:
Treasurer’s Report:
We have an unreconciled balance of $22,220. We were within the budget for Fall Feast. Thank you so much to Angelica Killion. We have made a gift card allotment for teacher reinforcements to be awarded by Mike Collins. We still need to make some payments toward the computer purchase from last year. Community events coming up are Jog-a-Thon and Bingo Night. We do not have total income from our Souplantation and Fresh & Easy fundraisers.

Teacher Reports: (Mike Collins by proxy)
The fourth graders took their annual field trip to the San Juan Capistrano mission. The fifth graders are attending a junior theater field trip. Report cards were sent home ahead of time this year to allow more time for conversation during the parent/teacher conference. Discussion ensued about purchasing new Fall Feast decorations for next year. Thanks were extended to Andrea Brant and Kellie Wilson for organizing our Souplanation and Fresh & Easy fundraisers.

Fall Feast:
Thank you so much to Angelica Killion for the great day.

Ms. Martha’s retirement:
We are still researching companies for a living wall to honor Ms. Martha.

Community Events:
a. Our Souplantation fundraiser was better attended than last year; our profit report is forthcoming.
b. Our Fresh & Easy shopping night went well; our profit report is forthcoming. A suggestion was made to send our e-mail blasts the day of these events as an extra reminder.
c. The Jog-a-thon is January 27. The theme is science-based, the Atomic Jog. We will have a link to sponsorship in the backpack news.
d. We are waiting for confirmation on our Electronic Recycling Event for January 21.

Round Table Discussion:
We discussed planning a Barnes & Noble/Rubios night again, possibly in March. We also talked about the possibility of students being able to wear Artsonia t-shirts on Friday. A decision will be made later by the administration. We discussed the students possibly making thank you posters for Fresh & Easy. A small committee was formed to begin organization of student emergency packs for each classroom. They would include items such as water and non-perishable food items like granola bars, fruit leather, etc. in the event of an emergency where students were housed at school. More information to follow.

The next meeting is on January 13 at 3:15.

The meeting was adjourned at 9:10.

Minutes of the PTG Meeting on Friday, November 18, 2011

The meeting was called to order at 3:15.

The following members were in attendance: Mike Collins, Lisa Cady, Kellie Wilson, Deanna Goldberg, Maria Ostrowski, Angelica Killion, Danya Willms, Cathy Morse, Steva Matranga, Laura Greene, Trish Gallagher, Dawn Moody, Deidre Melanese, Suneeta Cohen, Ellen Foggiano, Angie Gange, Alison Young, Kevin McCormick, Erin Palkoner, Steve Wheless, Marita Morones, Marisa Vernec, Melissa Sharp, Sophia Frost, Gretchen Marking

Officer Reports:
Treasurer’s Report: We currently have approximately $44,000. There is money set aside for the class parties, Fall Feast, Multi-Cultural Night, teacher reinforce gift cards, 5th grade Boston scholarships, 7th & 8th grade D.C. scholarships to leave an unreconciled balance of $26,000. Kellie Wilson reported that our Halloween Carnival was a “break even” event which is great. Room parents can still turn in receipts from the Halloween Party to her. Suzy’s Farm has earned the school $270.00 so far this school year.

Teacher’s Reports: (Mr. Collins by proxy)
Please check our website often for the updated News & Notes section.
The 1st graders are tending the playground garden. Stop by and take a look.
The 4th graders will be going on their Mission Field Trip on December 7.
The ASB has applied to be on the news to do the daily weather report one morning. Stay tuned to see if we are chosen.

Halloween Carnival:
Thank you to all involved, especially Ellen Foggiano, Alison Young, our volunteers who helped with the food, and the Grossmont High School Basketball team.

Ms. Martha
Ms. Martha will be retiring December 1. Our tribute assembly will be held after Fall Feast with a few words, a song by Tracey Singer, and presentation of the memory books created by all the students. Thank you to Allison Miller for assembling the book. At our next meeting, we will discuss a lasting tribute such as a plaque or living wall.
Planned Community Events/Fundraisers:

Souplantation Fundraiser, December 5, from 5:00-7:00 p.m.
Fresh & Easy Shopping Night, December 8, from 4:00-8:00 p.m. at corner of Navajo & Lake Murray, we will receive 5% of collected receipts that evening. Volunteers are needed. Please contact Alison Young.

Jogathon Update: It will be January 27. The proceeds will go to update our science lab, microscopes, etc. We are looking for help with promotions, a kick-off event, prizes, etc. If you would like to help on the planning committee, please contact Kellie Wilson.

Suzy’s Farm: To abide by the 10 order minimum, we may change the time frame to every other week. Please order through Danya Willms.

Electronic Recycling: We are planning to host this event on January 21.

Melaleuca Presenation: Representatives from the company share their product ideas as a possible school fundraiser. We would receive 5% of the profits. More discussion during our next meeting,

Round Table Discussion:
Please submit yearbook photos to Mrs. Dumlao.

Next meeting: December 9: 8:00 a.m.
The meeting was adjourned at 4:00 p.m.

Minutes of the PTG Meeting on Friday, October 14, 2011

The meeting was called to order at 8:04.

The following members were in attendance: Mike Collins, Lisa Cady, Ann Murphy, Molly Goodman, Dawn Moody, Kevin McCormick, Jennifer Berry, Samme Fuchs, Kellie Wilson, Deanna Goldberg, Cathy Morse, Jennifer Childress, Andy Hahn, Laura Greene, Alison Miller, Andrea Brant, Gretchen Marking, Mary Giordano, Donna Cuddy, Donna Singer, and Carmen Bomar

Officer Reports:
Treasurer’s Report: We currently have $43,364. There is money set aside for the class parties, Fall Feast, Multi-Cultural Night, teacher reinforce gift cards, 5th grade Boston scholarships, 7th & 8th grade D.C. scholarships to leave an unreconciled balance of $24,364.

Teacher Reports by Proxy (Mr. Collins):
-We have two winners in the La Mesa Our Planet, Our Home Contest: Aiden Abram for 1st grade and Quinn Ferrera for 4th grade.
-The 1st grade is working on our playground garden for a science project.
-The Halloween parade/party will take place on October 28.
-November 1 is a minimum day.
-Middle School students took a three-day trip to the Pali Mountain Institute

Halloween Carnival:
Mr. Collins reported on the Halloween Carnival. It will be October 29 from 3:00-6:00. Tickets will be 5/$1.00 pre-sale and 4/$1.00 the day of the carnival. Two tickets are needed per game. Full meals with hamburgers or hot dogs will be available. There will be games, prizes, a dunk tank, face painting, cake walk, etc. Basketball players from Grossmont High School will be helping again. Parents can rent a booth for $30.00 to sell their wares. Please e-mail Mrs. Young if you can loan your pop-up shade or large ice chest for the carnival. Donations should be left in the PE room on October 28. Please contact Alison Young with questions.

Ms. Martha
Ms. Martha will be retiring December 1. Please stay tuned for information regarding a tribute for her years of service.

Planned Community Events/Fundraisers:
Kellie Wilson is setting-up a Fresh and Easy shopping night. We can collect receipts to use as a fundraiser. We do need at least five volunteers to work at the store over a four hour time span. It will be December 8, 2011.

Andrea Brant is setting up a Souplantaion fundraiser night for December 5, 2011.

Please e-mail Kellie Wilson if you are interested in being a member of a planning group for this year’s Jog-A-Thon.
We have 97 participants in E-scrip. All current members have been re-enrolled. We are earning approximately $100.00 per month. Sign-up now!

Our Boxtops collection is going on now. Please turn in all Boxtops prior to October 28. Between the end of last year and this year, we have already collected over $600.00 in Boxtops.

Gift card sales are on-going. We have earned $300.00 this year so far.

Recycling containers:
Remind students to put their recycling in our bins, not their trash. We have been earning a small amount of money for the recycling.

Round Table Discussion:
There was much discussion regarding homeroom parties, homeroom parent roles and money allocated from the PTG.

Next meeting: November 19: 3:15 p.m.

The meeting was adjourned at 9:15 a.m.

Mt. Helix Academy
PTG Board Minutes
Friday, September 16, 2011

The meeting was called to order at 3:15.

Lisa Cady, President, did a welcome, and then introductions.

Officer Reports
Treasurer’s Report: We currently have $32,000. We saw a large jump in escrip profits last school year so we hope to continue that. There is money set aside for the class parties, Fall Feast, Multi-Cultural Night, teacher reinforce gift cards, 5th grade Boston scholarships, 7th & 8th grade D.C. scholarships to leave an unreconciled balance of $12,700.

Teacher Reports by Proxy (Mr. Collins):
-The play structure was recently re-turfed.
-Our brand new computer lab is up and running thanks to funds raised by the
PTG and funds from TIEE.
-The Middle Schoolers will be going to Pali Mountain Sept. 28, 29, 30.
-Mrs. Bedwell is collecting bottle caps for art projects. Please place your
donations in the bin at the front office.
-There will be a Homeroom Parent Meeting on September 28 at 2:00 p.m. with Mrs. Young.
-Miss Sussilleaux is looking into having the primary and elementary students participate in Music Memory, which is similar to a “music bee”.
-We will also participate in the Geography Bee for 4th-8th graders this year.
-We will participate in the Scripps Spelling Bee for 1st-8th graders this year.
-The PTG wants to extend an invitation to all teachers to attend our afternoon PTG meetings. The next one will be our November meeting.

TIEE Gala will be held June 1. If you would like to help with the planning committee, please contact Mr. Collins. This is a terrific event and fund-raiser. All proceeds are split equally among all three TIEE schools.

Planned Community Events/Fundraisers:
Pizza Lunch: Our largest fundraiser will continue to be chaired by Lisa Cady.

Suzie’s Farm will be chaired by Danya Willms. This is an organic produce provider. Families can purchase a box of 6-10 in-season fruits and vegetables for $27.00. Mt. Helix Academy will earn $5.00 for each box sold. For September, the order deadline is September 26 and the box will be delivered September 29.

The Scholastic Book Fair will run from September 23-30 and is chaired by Kellie Wilson. Volunteer sign-ups are at Karen Stephen’s desk. Check it out! Each class will be shopping one day, look for notification from your homeroom teacher for your child’s day or shop after school until 5:30 p.m. There will be prizes, raffles, an online buying option for out-of-town friends and relatives as well as teacher wish list’s for their classroom libraries.

The Halloween Carnival is being chaired by Mrs. Foggiano & Mrs. Young. It will be held October 29 from 3:00-6:00. Please forward any Halloween Carnival ideas to Mrs. Young.

Fall Feast will be held Tuesday, November 22. It will be chaired by kindergarten parents, Carmen Bomar and Angelica Killion.

Jog-A-Thon is scheduled for January 27. We have two lead chairs, Kellie Wilson & Abena Soto. We are looking for a co-chair. Please contact Mr. Collins or Kellie Wilson if you are interested.

Bingo Night is scheduled for March 3. We are hoping for a fun, family night. It will be chaired by Jennifer Childress.

Escript/Rubio’s/Barnes & Noble fundraisers will continue this year. Andrea Brant is the chairperson.

BoxTops collection has already begun. Molly Goodman will be our chair.

Used uniforms are for sale in the PE room in the first cabinet on the right. Please leave your “in dress code”, gently used donations in the bin. Any purchased items, please pay Ms. Karen $2.00 per item.

New/Old Business
Please e-mail Mr. Collins any ideas for spreading our name through the community. We are looking into the La Mesa Patch as well as hosting a community event on our campus one weekend.

We now have recycling containers in the lunch area. Please remind your child to empty bottles prior to putting them in the receptacles.

We discussed our Emergency Notification system. In the case of an emergency, we will receive an e-mail blast through constant contact. For school closures, we will follow the San Diego Unified School District. We talked about having “emergency” food boxes for each child in the classroom. More information to come.

Next meeting: October 14: 8:10 a.m.

The meeting was adjourned at 4:10 p.m.

Minutes of PTG Meetings During 2010-2011 School Year

Mt Helix Academy
PTG Board Meeting Minutes
May 13, 2011

The Mt. Helix Academy PTG Board meeting was called to order at 8:10AM. In attendance were: Mike Collins, Samme Fuchs, Mary Giordano, Abena Soto, Steva Matranga, Danya Willms, Cathy Morse, Kellie Wilson, Keith Jolley, Lisa Greene, Donna Cuddy, Lisa Cady, Deanna Goldberg.

Thank you for attending the PTG!

Kudos
Thank you to Gretchen & Jennifer for chairing Bingo Night. It was a fantastic family evening!

Thank you to the teachers, parents, and theater staff for helping to create a wonderful production of Sound of Music.

Thank you to Kellie for coordinating Teacher Appreciation week. The MHA staff appreciates all the support.

Thank you to Abena and Kellie for coordinating the Jog-A-Thon lunch at the Corvette Diner.

Mike thanked the current PTG Board for all the support during the 2010-2011 school year.

Officer Report
Bingo earned $5478. Attendance to the event increased this year and the introduction of the new game “Lucky Star” was a hit.

The Jog-A-Thon is on track to net around $9,000. The funds earned from this event are earmarked to update the computer lab.

Most expenses for the PTG have been accounted for the 2010-2011 school year. Teacher gift cards and Jamba Juice are still outstanding expenses for this year. This leaves an un-reconciled balance of approximately $29,898.

Abena thanked all the room parents for their support this year.

Teacher report
The 5th grade students leave for Boston next week. The middle school heads to Knott’s Berry Farm June 13th. The 1st and 2nd grades are taking a field trip to the Children’s Museum June 14th.

June 15th is Field day, all MHA families welcome!

Kindergarten and 8th grade graduations are scheduled for June 16th. Kindergarten is at 1PM and 8th grade will be at 3PM. The ceremony has changed locations to Linder Hall in Mission Valley. Mike announced that Linder Hall in Mission Valley is a free venue that may be used for some MHA events. Mike will research usage restrictions and advise the board at a future meeting.

Aftercare will be available on the last day of school this year. Mike will send out an email to MHA families inquiring on how late daycare needs to be available. Look for details in the MHA Backpack.

Teacher Appreciation
Feedback from parents is they enjoyed being able to participate bringing food in for the staff.

During lunch today, the staff will participate in a “Wheel of Fortune” game for a chance to win gift cards.

Gift Cards
Samme will chair the gift card program during the 2011-2012 school year.

Gift cards from Subway, Regal, and Henry’s will no longer be offered through the front desk, but will still be available to order through the monthly order form.
The electronic order form will not be offered next school year; people preferred using the write in form.

Lands End offers a 16% return through the purchase of a gift card. Samme proposes a promotion where MHA families can purchase a $100 gift card for $95. MHA will earn rewards through the sale of the gift card along with a percentage of the total sale. All those in attendance are in favor of the promotion.

Elections
Election results are confirmed for the 2011-2012 PTG Board members. Lisa Cady will be the President, Kellie Wilson will continue as the Treasurer, and Deanna Goldberg will be the Secretary. Congratulations to the new board members!

Field Day/Jamba Juice
The PTG is sponsoring Jamba Juice for each student on Field Day. Each student will receive an 8oz smoothie, and have two flavor choices, Strawberry and Mixed Berry. Family members will have an opportunity to purchase a smoothie for $2 on the day of the event.

Parent Survey
The PTG is compiling an end of school year survey. Family input is important to help shape ideas like fundraising and Birthday candy policies. Please look for the survey in the MHA Backpack.

Candy as Reward
Parents have seen a decline in the amount of candy coming home in the form of classroom rewards. Mike commented that most teachers have revamped their prize boxes to include small trinkets instead of candy. Candy prizes are still available through PE and Friday Night Out. Mike agrees that fitness and candy do not go together so will work on this problem. Mike will also talk with the staff about no edible reinforcers at the next staff meeting.
This also ties into Field Day where candy will no longer be the prize for winning an event. Mike is working with Miss Erbe to purchase small prizes through Oriental Trading Company. There is a rumor that there will be a pie-eating contest instead of the watermelon-eating contest at Field Day. Mike assured everyone that there will not be a pie-eating contest.

A lot of the candy entering the school comes through the parents during Birthday and Holiday parties. Kellie is putting the issue of banning all treats at Birthday parties onto the survey to receive parent feedback. Cathy suggested starting a Book Library to celebrate students Birthdays instead of parties. Each student would receive a book for their birthday that they take home for a few weeks and then return to the school library for others to enjoy.

PTG Fund Allocation
The PTG has earmarked funds to update the computer lab. Mike is meeting with Tom, Ken, and Suzy are to discuss the computer needs, budget, and TIEE matching funds. The goal is to replace all the computers and use the older machines for staff. Tom has upgraded the memory on some machines over spring break to keep the existing machines running at an optimum.

Box Tops
MHA did not submit box tops in March, so the fundraiser will continue into the 2011-2012 school year. The next submission is September 2011. Samme received a coupon from the Entertainment Book fundraiser for a free pizza party. The party can be used for the classroom with the most box tops as an incentive.

Suggestion Box
A suggestion was left regarding the staff not parking in the front parking spots. Unfortunately, many parents use the front parking lot as a stopping point to drop off students instead of using the designated student drop off in the back. When the parents drop off in the front, this blocks in anyone parking in the front, increasing traffic issues and complaints. MHA asks the teachers to park in the front rows to help eliminate the parking issues. A friendly reminder to all MHA families, please use the student drop off in the back and obey speeding and parking laws in the front to help alleviate traffic jams during student drop off/pick up.

MHA families would like to see recycling bins for bottles and cans on campus. Mary Cohen from TIEE and Kellie are working on finding secure bins that will work on the playground. Lisa suggested seeing if Roots and Shoots is willing to run a recycling program? Or assign a grade level each month to handle the recycling?

Another recycling suggestion is to place bins in the office to recycle ink and toner cartridges. The bins can be used for the school and for parents to bring in their used supplies. Mike mentioned MHA already has a company that already handles all printer cartridge recycling. Anyone interested in looking further into this suggestion, please contact the PTG.

MHA is looking into new hot lunch providers. There have been complaints regarding the current lunch program, prompting researching new companies. One company in contention is Choice Lunch, www.choicelunch.com. Choice lunch is offering an open house on Wednesday from 7-8PM at the La Jolla Marriot for anyone interested in learning more about the program. Some highlights to Choice Lunch are online ordering and canceling, biodegradable packaging, and more daily food options.

Meeting closed 9:11AM
Danya Willms, PTG Secretary

Mt Helix Academy
PTG Board Meeting Minutes
April 15, 2011

The Mt. Helix Academy PTG Board meeting was called to order at 8:10AM. In attendance were: Mike Collins, Alison Young, Mary Giordano, Abena Soto, Steva Matranga, Danya Willms, Cathy Morse, Kellie Wilson, Laura Greene, Keith Jolley, Donna Cuddy, Lydia Reyes.
Samme is not able to attend today’s meeting so Kellie Wilson, Treasurer, is chairing meeting.

Kudos
Special “Thanks” to the MHA staff, homeroom parents, and Abena Soto for organizing Multicultural Night.

Officer Report
Anyone needing to announce events through the MHA Backpack, please send details to Keith at keithpjolley@gmail.com

Kellie announced the Jog-A-Thon has earned approximately $10,833 to date! Great work MHA families.

Due to extra supplies purchased by the PTG last year, Multicultural Night cost approximately $1,000 less this year.

The combined Rubio’s/Barnes and Noble fundraiser raised $632. Feedback from this fundraiser is very positive. The families loved seeing the student artwork and having the teachers read to those in attendance

Teachers Report
MHA’s 3rd &5th grades will attend a field trip to the IMAX to see Tornado Alley (5th) and Hubble (3rd). Both classes will view the exhibits at the museum and have lunch.

The MHA staff really appreciated the PTG hosted brunch. Thanks to Kellie for organizing the feast!

The MHA staff, want to say, “Thank You” to all the families that helped to make Multicultural Night such a huge success.

Jog-A-Thon
Ribbons for each participant are now in and will be presented to the kids along with the t-shirts. The top fundraising students will be taking a lunch trip to the Corvette Diner with Mike Collins April 28th.

Multicultural Night
Kellie would like to get feedback on the amount of food supplied by each booth along with information on if they had leftovers or ran out early. This information can help homerooms budget their food needs next year.

There was not enough electrical available to power each food booth during the event. A larger generator will be needed next year. Alison Young has a generator she is willing to lend.

Kellie is receiving receipts from each homeroom so will have budget totals available during May’s PTG meeting.

The weather was very warm for the event and having more beverages available would be a nice addition. Is it possible for the 8th graders to sponsor selling water bottles next year?

Bingo Night
Come join the fun tonight at Grossmont High School! Pre-sale tickets are going very well.
Lydia responded that most of the 8th graders are no longer interested in participating in this event. One way to get them more interested/involved would be to let them volunteer and earn Community Service hours. Mike is in favor of the Community Service hours but needs to make sure that there is appropriate supervision of the students.

Teacher Appreciation Week
MHA families will be celebrating Teacher Appreciation the week of May 9-13th. Kellie provided a brunch for the staff in April, but will also put together a sign up sheet for families to bring in food each day. Kellie would like the PTG to sponsor forty $25 gift cards for a staff raffle. Kellie will work with Samme to order gift cards.

Rubio’s/Barnes Noble
Great feedback from MHA families on this event! All in attendance would like to see this event continue during the 2011-2012 school year. Ken Traupmann was not able to read to the kids at the event, so will be coming to MHA to read to the Kindergarten and 1st grade classes.

Student Community Service
As mentioned during Bingo Night, Lydia would like to see the chairs of all MHA events work with the 8th graders to provide community service opportunities. Mike’s concern is that often there is not enough parent supervision of the students during these big events. Lydia thinks the students need to be responsible for their actions, sign a contract, and be able to participate in these events. Due to school liability, there needs to be parental oversight/supervision of the student volunteers.

Picture Day
MHA offers two picture opportunities during the school year. The fall picture is uniform dress only and the spring picture day allows students to wear clothing of their choice as long as it follows proper guidelines set forth by MHA . Unfortunately, there were several instances of students not following the guidelines. Due to this, Mike is reviewing the procedures for the 2011-2012 school year. This leads to the discussion of the uniform policy. Many parents feel the school offers too many uniform choices and that limiting shirt colors may be in order. Mike and Alison are reviewing the uniform policy and may make changes.

Gift Cards
The gift card program earned $50.44 for the month of March and $822.50 year to date. Due to low demand, Subway gift cards will no longer be available at the front desk. Subway will still be available for monthly purchase.

PTG Board Elections
The PTG will be holding elections in May. Mike will post the ballot to the Backpack and voting will take place via Constant Contact. Last month, the nominating committee was determined to be Mike, Samme, and Abena. Due to Abena being a current board member, she is not eligible to be on the committee. Laura G., Steva M., and Mary G. all said they are willing to participate.

Field Day/Jamba Juice
Lisa Cady is working on providing Jamba Juice to each student on Field Day. The PTG will sponsor purchasing the Jamba Juice.

Entertainment Book
If anyone is interested in chairing this event, for the 2011-2012 school year, please contact Samme. If interested in chairing, there is an Entertainment Book luncheon May12th in downtown San Diego or May 19th in Oceanside.

Round Table Discussion
Lydia would like to restructure the fundraising so it is not all happening at the end of the year. Discussion was also given to a buyout option that could be attached to the tuition fees. The new PTG board will discuss this further over the summer.

Parents are very thankful to TIEE/MHA for lowering the deposit for returning students. Mike is still reviewing the free Pizza Lunch offer if the deposit is received before May 2nd.
Mike commented that many operation changes the school is making to reduce overhead costs is in part responsible for the lower deposit rates. Mike is always looking for ways to reduce costs and allow MHA to run more efficiently.

Mary suggests breaking the announcements in the Backpack into “New News”, “Ongoing”, and “PTG”. Also, she noticed that a lot of the information does not translate onto the MHA website calendar.

Meeting adjourned 8:52AM
Danya Willms
PTG Secretary

Mt Helix Academy
PTG Board Meeting Minutes
March 18, 2011

The Mt. Helix Acadamey PTG Board meeting was called to order at 8:12AM. In attendance were: Samme Fuchs, Mike Collins, Alison Young, Steve Wheless, Lisa Cady, Mary Giordano, Abena Soto, Steva Matranga, Danya Willms, Jennifer Berry, Cathy Morse, Kellie Wilson, Andrea Brant.

Kudos
Thanks to Anna and Chris Brogan, members of “The Ideas”, for performing at the Multisite Gala.
The Jog-A-Thon was a huge success. Thanks to Abena Soto and Kellie Wilson for organizing this great fundraiser.

Teacher Report
The middle school will be attending the Museum of Tolerance April 12th. The 3rd grade will visit the Barona Tribe Museum April 14th.
The teacher‘s are busy finalizing their Multicultural night projects. Make sure to attend this community event March 31st.

Jog-A-Thon
Today is the final day for families to turn in money. Kellie will report a final total during April’s PTG meeting. The award assembly is scheduled for March 30th at 10AM. Kellie and Abena are still working on a prize for the teacher who earned the most money. Ideas are a cash booth, gift certificate to a restaurant or massage.

Multi-site Gala
The PTG’s of MHA, Children’s Workshop, and the Cook Education Center / Urban Skills Center held a Gala February 25th at the Coronado Community Center. Feedback from the event is very positive. MHA earned $3,200 from the event.

Multi Cultural Night
Each class is busy finalizing their projects for Multicultural night. Abena has ordered all supplies and is ready to go for the big event on March 31st. The cast of Sound of Music will perform during the dinner hour.

Bingo Night
Gretchen and Jennifer will set up a table at Multicultural night to sell raffle and dinner tickets. The donations for the auctions are still slow coming in, but this still promises to be a fun family night! Bingo Night begins at 5PM on April 15th.

Teacher Appreciation
The PTG is hosting a Teacher Appreciation brunch for all MHA staff April 1st. Kellie is arranging a feast including frittatas, french toast, muffins, granola, coffee, and juice. Families will be recognizing the staff May 9-13th.

Rubio’s/Barnes and Noble Fundraiser
Come support MHA at a fundraiser scheduled for March 23rd. Rubios will donate 15-20% of sales between 3PM and closing. Barnes and Noble will donate 20% of sales between 4 and 7PM. Barnes and Noble is extending the fundraiser for online purchases March 15-31st. Barnes and Noble will display MHA student artwork in the windows. MHA teachers can also put together “wish lists” that will be available for purchase during the fundraiser. Participating families must have the fundraiser flyer. Andrea will be handing out flyers at the back gate during student pick up.

PTG Board Elections
The PTG will be holding elections in May. Mike will post the positions to the Backpack and nominations will be announced in April. The nominating committee will consist of Mike, Samme, and Abena. Please contact Mike or any board member if interested in any position.

Suzie’s Farm
Suzie’s Farm is a local vegetable farm that participates in CSA (community supported agriculture). The farm is offering a fundraiser where the school can earn $5 from each box sold through the school. This is a great opportunity to tie in healthy eating with our students and to earn money for the PTG. Those in attendance are in support of starting this fundraiser during the 2011-2012 school year. Danya will chair this event.

Roundtable
Steva displayed ads that will be available for sale in the Sound of Music program. This is a great opportunity to support the cast members and highlight your business! Please see Steva for more information. Tickets for Sound of Music will be available for sale at Multicultural Night.

The recent tragedy in Japan has everyone thinking about the details of the MHA disaster plan. MHA does have a master plan and includes a disaster kit in the annex and main building. The kit contains every student contact info/enrollment form, radio, glasses, flashlight, and water. Mike holds meetings with the staff to go over and update the disaster plan on a yearly basis
Samme noticed that the 2011-2012 tuition form announced that if payment is received by May 2nd, the enrolling student will receive free pizza lunch for the school year. Mike did not have the details, but will check into this and advise during next months meeting.

There will be after school care on March 31st, Multicultural night. After school care will be moved to the annex so that each classroom can finalize their classrooms before the big event.

Parking for Multicultural night is going to be a limited this year due to the new construction. Please remember to not use the parking in front of Round Table Pizza. The owner will tow cars that are blocking his business. The 7-11 is agreeable to us using their lot as overflow parking.

Meeting closed 8:55AM
Danya Willms, PTG Secretary

Mt. Helix Academy PTG Meeting Minutes February 18, 2011

The Mt. Helix Academy PTG board meeting was called to order at 8:11AM. In attendance were: Samme Fuchs, Danya Willms, Keith Jolley, Kellie Wilson, Steva Matranga, Andrea Brant, Lisa Cady, Donna Cuddy, Laura Greene, Mary Giordano, Mike Collins, Cathy Morse, Abena Soto.

January meeting notes approved, Kellie 1st, all in favor.

Thanks
The new parent portal is now available to all MHA families. Many thanks to Tom for optimizing the security for this new feature to our website.

Thank you to all the room parents for creating special Valentines celebrations for each classroom.

Officer Report
Pizza lunch continues to be one of the largest fundraiser for MHA. The PTG earned approximately $14,500 for the year.

Not all of the money’s allocated to class parties will be spent this year. The money will not rollover, but will be reallocated for the 2011-2012 school year.

Teacher Report
The 3rd,4th, and 5th graders will be attending the Symphony of Clouds at SDSU Wednesday, February 23rd.

Friday the 25th is the MHA/TIEE Gala

The middle school is holding their Valentine dance at the Cook Center for Education tonight.

Middle School will be attending the Museum of Tolerance April 12, 2011.

Thanks to Kellie and Abena for involving the MHA staff in the Jog-A-Thon this year. MHA families, remember to sponsor your favorite teacher in this fun event!

Parent Portal
Mike Collins previewed the new secure parent portal system available through the MHA website. The portal will allow staff and family members to view class rosters, PTG notes, Tuition Information and more. The Parent Portal requires an individual login and password for each user. All families registered with MHA’s constant contact have received an email with instructions on obtaining a login. Other MHA families interested in receiving a login, please contact Mike Collins.

Tuition
MHA is now offering a two-tiered tuition plan for the 2011-2012 school year. Returning families will have a different fee structure compared with new families entering the school. Please see the MHA parent portal for details. MHA is also offering a $200 referral reimbursement to families that refer new students. Again, see the website for details.

Jog-A-Thon
This years Jog-A-Thon theme is “Jogging with the Stars” and is scheduled for February 24th. There will be a red carpet, interviews with the “stars”, and star cutouts stationed around the track. Please remember to sponsor your teacher this year as well! Volunteers are still needed for this event. See the sign up sheet near Karen’s desk for details.

Multi-site Gala
The PTG’s of MHA, Children’s Workshop, and the Cook Education Center / Urban Skills Center are hosting a Gala February 25th at the Coronado Community Center. Music will be performed by The Idea’s; food and wine will be supplied by local restaurants. There will be an auction held during the event as well. The 3rd,4th,5th grade students at MHA are helping create decorations for this event.

Gift cards
The PTG earned $22.65 on $380 worth of sales of gift cards in the month of January. Gift cards for Target and the Game Stop are now available at the front desk.

Bingo
A notice was sent out in the Backpack reminding families that want to donate wine for the wine auction that BevMo is currently having their 5 cent wine sale. Families that donate a bottle of wine will receive a raffle ticket in return. Please make sure to include your name when making a donation so the tickets can be dispersed.

Multi Cultural Night
Abena has ordered all supplies and is ready to go for the big event on March 31st. Kellie is looking into an interactive Bollywood dance/instruction. The cast of Sound of Music will perform as well. In the past, Abena has ordered a cake through Flour Power. Most classrooms provide dessert through their food booths, so those in attendance do not see the need to order additional dessert. There are still food service supplies left from last year, so the PTG will not need to supply as much this year. Samme mentioned she can order Smart and Final gift cards that can be used when additional supplies need to be ordered

Teacher Appreciation
Teacher appreciation week is scheduled for the first week in May. In the past, Abena has provided a daily lunch for the staff. This year, the staff requested one lunch that all can attend. The staff luncheon is scheduled for April 1st. The 1st is a no school day for students, but the staff will be meeting. Kellie will coordinate and organize this lunch. The first week in May will still be celebrated with raffles, snack items like bagels, fruit basket, and yogurt.

Rubio’s/Barnes and Noble Fundraiser
Come support MHA at a fundraiser scheduled for March 23rd. Rubios will donate 15-
20% of sales between 3PM and closing. Barnes and Noble will donate 20% of sales between 4 and 7PM. Barnes and Noble is extending the fundraiser for online purchases March 15-31st. Barnes and Noble is supporting the community feel for the fundraiser so Andrea Brandt is looking to incorporate MHA artwork, Multi Cultural Night, and the School Play. MHA teachers can also put together “wish lists” that will be available for purchase during the fundraiser

Candy at Parties
Some parents are concerned about the amount of candy brought home from the Valentine celebrations. Discussion was given to have students bring Valentines Cards only, not treats. The room parent will still have a treat available to the students during the party. The board agreed this question should be posed to all parents through the end of year survey. Look for further details at upcoming PTG meetings.

Round Table
Donna Cuddy is researching a Community Guide that combines coupons with e-scrip type fundraising. Donna and Samme will meet to investigate this program.

With all of the new fundraising available to MHA, Mary Giordano proposes one spot on website showing all of the ways families can participate.

Lisa Cady brought to attention that Scholastic Books can be ordered online. Purchases made online are eligible to earn a free book for their classroom. Credit for books are also earned if purchases are done through the classroom order forms. Mr. Collins will look into which method of purchase the teachers prefer.

Meeting closed 9:07AM Danya Willms PTG Secretary

Mt. Helix Academy PTG January 21, 2011 Meeting Minutes
The meeting was called to order at 8:08a.m. in the art room

Kudos
• Thank you to Kellie Wilson, Abena Soto, Mrs. Young, and Ms. Melanese for coming in over the winter holiday break to organize our new cabinets in the PE room.
• Thank you to Donald Dean, a Mt Helix Academy alum, for building a garden planter as a project toward becoming an Eagle Scout
• Thank you to Abena Soto and Laura Greene for running the holiday shop Officer Reports

Kellie reviewed the Treasurer’s report

Teacher reports
• Roots and Shoots is doing a blanket and towel drive for the Helen Woodward Animal Center. They will deliver the items to the center when the drive is complete.
• Congratulations to Will Howard (8th grade) for winning the final round of the school level geography bee.
• We collected 281 pounds of food from our food drive in December. • Miss Sussilleaux will be taking grades 3-5 on a Mozart symphony field trip at SDSU. • Congratulations to Guilianna Palma for being selected as Artsonia’s artist of the week. • Spelling Bees for grades 1-8 are coming soon. Word lists will be sent home with the
students.

Old Business
Gift Card Program
• Samme will be revising the gift cards available at the front desk based on past sales. Target gift cards are now available through Great Lakes Scrip and will be ordered for front desk sales. We earned $455.79 during the month of December.
Used Uniform Sale
• Our next sale will be Friday, January 28th E-scrip/Souplantation
• We earned $67 from our Souplantation fundraiser; $121.63 from E-scrip for the month of November; $198 from our Fresh and Easy fundraiser.
• Andrea discussed having a Rubio’s night. One parent suggested having a combined Rubio’s/Barnes and Noble night. After discussion we agreed to try to schedule a date for this.

Holiday Shop
• We earned $652. Thank you to Terri Williams, who brought some beauty products to sell at the holiday shop.

School Directory
• Mr Collins reported that despite working hard to ensure the security of the new parent portal on the MHA website, he was able to find a way to circumvent the security. We will not post directory information until the parent portal is secure. If the security issues are not resolved by the end of the month, a hard copy of the school directory will be distributed.

Jog-a-thon
• The theme for this year’s jog-a-thon will be “Jogging with the Stars.” Teachers and students will be encouraged to dress up as their favorite star. The date has been moved to Wednesday, February 23rd. Information packets will be distributed the first week of February.

Gala
• The gala committee has been working hard to plan a fun-filled night. There is still time to RSVP .

New Business Approval of By-laws
• Samme briefly discussed with attendees the amendments made to the by-laws. After discussion, the board moved, seconded, approved the amendments to the by-laws.
Elections
• Samme encouraged all interested parents to consider running for a position on the PTG board. Elections are coming up in April.

Yearbook
• It was proposed by Mrs. Dumlao and a parent to purchase a new upgraded color copier / photo scanner for photo reproduction for the yearbook. Mr. Collins would like to table this until he does further research.

Computer lab
• The computers in our computer lab are over five years old and both attendees and Mr. Collins agree that we need to replace them soon. Mr. Collins will find out how much can be allocated from MHA’s operating budget. After discussion, the group decided to allocate all funds earned from the jog-a-thon toward new computers. We also discussed possibly having some kind of silent auction at the gala where parents can sign up to donate money toward new computers. Mike will see if MHA might be able to match funds donated.

Round Table Discussion
• Gretchen Marking announced that Bingo Night will be Friday April 15th at the Grossmont High School gym.
• There will be a room parent meeting next Wednesday at 2pm • One parent suggested offering parents an art CD, which contains each student’s artwork
from the academic year. CD’s could sell for ~$10-15. • We will be distributing “Healthy School Kids” packets to families at multi-cultural night.
Thanks to Kellie Wilson for obtaining these packets through PTO Today. Respectfully submitted,
Samme Fuchs PTG President

Mt. Helix Academy PTG Board Meeting Minutes December 10, 2010
The Mt. Helix Academy PTG board meeting was called to order at 8:11AM. In attendance were: Samme Fuchs, Danya Willms, Keith Jolley, Kellie Wilson, Allison Young, Steva Matranga, Andrea Brant, Abena Soto, Gretchen Marking, Cathy Morse, Suzy Fitch, Lisa Cady, Donna Cuddy, Steve Wheless, Jennifer Childress, Cathy Morse, Jill Holden, Alison Miller, Laura Greene, Anna Pittman, Deanna Goldberg, Mary Giordano, Anna & Chris B.

Introduction
Thank you to all the MHA families participating in the PTG meeting and bringing new thoughts, idea’s, and enthusiasm!

Thanks
The Fall Feast was a huge success! Many thanks to Anna Pittman for creating such a fantastic feast for the MHA families.
Miss Sussilleaux outdid herself with this year’s Winter Concert! Thank you for your hard work and dedication towards MHA’s music program.
Thank you to Anna Pittman and the Kindergarten class for hosting the Fall Feast. A fun time was had by all!

Officer Report
Remember to view all the current PTG news on the weekly backpack and the MHA website. Please send any event highlights/announcements to Keith Jolley at keithpjolley@gmail.com. Emails should be sent by Thursday of each week for publication in the following weeks “News from the Backpack.”
Kellie reported the PTG funds have an un-reconciled balance of approximately $31,000. Moneys are currently allocated to Fall Feast, Classroom Fund, Halloween Carnival, Multicultural Night, Teacher Gift Cards, 5th Grade Boston and 7th/8th DC Scholarship, and Entertainment Books. A vote is expected during this meeting to allocate approximately $12,000 for new cabinets for the PE room as well. To replenish the coffers, the PTG is sponsoring the upcoming Jog-A-Thon and Pizza Friday. Anyone with idea’s on how to earmark funds for the following school year, please contact a board member or bring your ideas to the next PTG meeting.
Abena Soto will hold a room parent meeting in January. Date to be announced later

Fall Feast
Feedback from the Fall Feast is very positive. Many volunteers commented on how well organized the event was this year. Many thanks to all of the volunteers that helped Anna make this event a success! One suggestion for next year is to add additional seating. Anna has updated the procedure report for the next years Kindergarten class.

Gift Cards
Samme has not reconciled the December Gift Card purchases yet, but estimates that MHA earned approximately $400. Thank you to Samme and all of the MHA families for participating in this fundraiser!

Used Uniforms
The 5th grade set up the uniform sale during the parent teacher conferences but did not see many sales. Lisa suggested that the uniforms be set up in the conference room and uniforms sold using the honor system. Most in attendance are in favor of this request. Look for upcoming sale dates in the News from the Backpack.

E-scrip
MHA continues to increase donations through the E-script program. Vons/Safeway, Roundtable, and Claim Jumper are the biggest donors. Thank you to all the families that participate!

Souplantation
Thank you to all of the MHA families that participated in this fundraiser. Andrea is still waiting for the final dollar amount earned, and will report this in January’s PTG meeting.

Fresh & Easy
Fresh & Easy is participating in a great fundraiser for MHA. Beginning September 15th and running through December 31st, Fresh & Easy will donate $1 for every $20 you spend. Just bring in your receipt and put it in the donation box near Karen’s desk.

Holiday Shop
The holiday shop is scheduled for December 13th through the 16th. Abena has received the inventory and is ready to set everything up!
School Directory
The on-line school directory is complete and is with the web developer finalizing the login security procedures.

Storage
The PTG is looking to support the purchase/installation of floor to ceiling cabinets in the PE room. The cabinets will allow the PTG to organize supplies, store used uniforms, and to store Miss Erbe’s PE equipment. Closet World has provided the most complete quotation to help MHA meet these needs. The cost of the cabinets is approximately $12,176. The cabinets are designed to be relocated if need be in the future. Purchase of the cabinets put to a vote by Samme and 2nd by Kellie Wilson and 3rd by Anna Pittman. No opposition was raised in the vote.

Jog-A-Thon
This years Jog-A-Thon theme is “Jogging with the Stars” and is scheduled for February 25th. The PTG is looking for a team of volunteers to work on organizing this fantastic event. Anyone interested in participating in this event, please contact the PTG or see the volunteer binder at Karen’s desk.

Suggestion Box
The PTG has placed a suggestion box at Karen’s desk. Anyone not able to attend the PTG meeting, can still have their voice heard! This month a comment was left asking if it is possible to upgrade the computers to increase the speed of internet connection. Tom in IT was contacted and advised that the computers are updated and running at maximum capacity. This brought the conversation to a possible earmark for the PTG to invest in computers for the 2011-2012 school year.
Mr. Hanlon would like access to the laptop cart as well. According to Suzy and Allison, Mr. Hanlon has access to the existing mobile laptop cart.

School Wide Assembly vs Valentine Party
Looking at the expense of doing individual Holiday Parties for each classroom has inspired discussion to hold a school wide assembly instead. There are a lot of options for high-energy assemblies, from Hip Hop dance to an acrobatics show. Those in attendance would like to see an assembly themed to fit the party it would be replacing. Alison thought replacing the Valentine party with an assembly is tough because the kids like to hand out Valentines to their classmates. The boards would also like to get input from more room moms before moving forward. Discussion will be brought forth again during the 2011-2012 school year.

Field Day vs End of Year Party
Field day will be the official End of Year party for each classroom. Abena will advise the room parents during the January meeting. Samme put up a vote that money earmarked for classroom parties will go towards purchasing Jamba Juice drinks for all participants. Danya 2nd the vote, no opposition noted. Lisa Cady will handle the details for Jamba Juice.

Recycling Bins
The PTG wants to sponsor additional recycling bins for the playground. Theft of the bins is a concern, so any bin purchased must be able to be secured. Abena worked with Edco to have bins donated. Abena will call Edco and finalize delivery of the bins. One concern is the bins have a lift top versus holes cut into the lid for bottles only.

Multi-site Gala
The PTG’s of MHA, Children’s Workshop, and the Cook Education Center / Urban Skills Center are hosting a Gala February 25th at the Coronado Community Center. Music will be performed by The Idea’s; food and wine will be supplied by local restaurants. Anyone interested in helping plan this event please come to the planning meeting Tuesday, 8:30AM at the Cook Education Center. Miss Erbe will hold a Friday Night Out to offer childcare options for this event.

Home Room Fund
In order to track the $50 the PTG donates to each grade for class parties, Kellie is asking that the room parents turn in the receipts for each party. The receipts can be turned into Karen and she will get them to Kellie.

Bingo Night
Jennifer and Gretchen are trying to find a new location for this event. One sight they reserved fell through because raised the price from $340 to $650. Grossmont High School is available for the April 15th date and may be the best option.

Round Table
Mary would like to see MHA participate in a spelling bee. Scripps offers a program and registration is open through Friday. The Scripps Bee is open to grades 1st-8th. The middle school will be participating in a national geography bee. Details will be announced in January.
Meeting adjourned 9:09AM Danya Willms, PTG Secretary

Mt. Helix Academy PTG Board Meeting Minutes November 12, 2010
The Mt. Helix Academy PTG board meeting was called to order at 8:09AM. In attendance were: Danya Willms, Keith Jolley, Kellie Wilson, Mike Collins, Steva Matranga, Andrea Brandt, Abena Soto, Gretchen Marking, Cathy Morse, Suzy Fitch.

Introduction
Kellie Wilson is chairing the meeting today for Samme.

Thanks
The Halloween Carnival was a huge success! Many thanks to Ellen Foggiano, Allison Young, and Allison Miller for creating such a fun family event. Check out the MHA website for pictures of the event.

Officer Report
Remember to view all the current PTG news on the weekly backpack and the MHA website. Please send any event highlights/announcements to Keith Jolley at keithpjolley@gmail.com.
Kellie reported the PTG funds have an un-reconciled balance of $15,700. Moneys are currently allocated to Fall Feast, Classroom Fund, Halloween Carnival, Multicultural Night, Teacher Gift Cards, 5th Grade Boston and 7th/8th DC Scholarship, and the Entertainment Books. The PTG invested an additional $1,100 towards the Halloween Carnival to cover food expenses. Feedback from the Carnival is that the extra expense of the food truck was well worth it!
Mike Collins announced upcoming field trips for 2nd, 3rd , and 4th grade. The San Diego Zoo is hosting an assembly for K-5th students.

Box Top
The fall classroom contest is finished and Jennifer is excited with the turnout. There were 1570 box-tops collected, giving MHA a donation of $150.70. The classroom winners are Mr. Morgan, Miss Hlavak, and Miss Frost. Each classroom will be receiving a party and free dress day. Thank you to all families that participated! Jennifer is looking into ways to better advertise this fundraiser. So look for another contest in the new year.

Halloween Carnival
Again, a huge thank you to Mrs. Foggiano and Mrs. Young for stepping in at the last minute and rescuing the MHA Halloween Carnival. The Carnival was a huge success and the feedback has been very positive. Mrs. F. has agreed to chair this event again next year. Mr. Collins extends a thank you to everyone who stayed to help clean up after the event. The teamwork was amazing and the cleanup was finished in record time.

Gift Cards
Remember to purchase gift cards for the upcoming fundraiser at Souplantation scheduled for December 6th. Cards may also be purchased from on a daily basis for a few of the more popular retailers like Starbucks, Jamba Juice, Souplantation, Vons, and Barnes and Noble. For the remaining retailers, cards will be available to order on a monthly basis. Contact Samme at mhagiftcards@gmail.com for an order form.

Used Uniforms
The 5th grade raised approximately $70 selling used uniforms at the Halloween Carnival. The next scheduled uniform sale is Thursday November18th.

E-scrip
MHA received $230.32 from E-scrip purchases during the month of September. Year to date, MHA has earned $873.88. Vons requires MHA to spend 20% of the proceeds earned on fitness and nutrition. Anyone with suggestions on how to spend the money, please contact Andrea Brandt or the PTG Board. Thank you to all the families that participate!
Souplantation
MHA is holding a fundraiser at Souplantation December 6th. Please remember that Souplantation gift cards are available to purchase through MHA. It is a great way for MHA to make money in two ways during one night! Fliers for the event will be distributed during Fall Feast.

Fresh & Easy
Fresh & Easy is participating in a great fundraiser for MHA. Beginning September 15th and running through December 31st, Fresh & Easy will donate $1 for every $20 you spend. Just bring in your receipt and put it in the donation box near Karen’s desk.

Fall Feast
Fall Feast is a great family event at MHA. We are starting a new tradition this year and having the incoming Kindergarten class organize this event. Look for details for the feast in the MHA backpack. The signup sheet for volunteers is at Karen’s desk. Come join the celebration!

Holiday Shop
The holiday shop is scheduled for December 13th through the 16th. Look for the Holiday Shop Wish List to be sent home with each student.
School Directory
The on-line school directory is complete and is with the web developer finalizing the login security procedures.

Storage
The PTG is looking to support the purchase/installation of floor to ceiling cabinets in the PE room. The cabinets will allow the PTG to organize supplies, store used uniforms, and to store Miss Erbe’s PE equipment. Closet World has provided the most complete quotation to help MHA meet these needs. The cost of the cabinets range from $10,000- $12,000. Closet World is offering a discount bringing the cost to $10,200. Installation
will take 2-3 days. The cabinets are designed to be able to be relocated if need be in the future. Purchase of the cabinets will be open for a vote in December’s PTG meeting. Mike will post information regarding the cabinets to the MHA backpack prior to the meeting.
As part of the discussion on cabinets is how the PTG wants to invest funds for the 2010- 2011 school year. The cabinets are a large purchase and will allocate most of the PTG funds for the remainder of the year. Are there other areas that MHA is in need of assistance from the PTG? Two other items of interest are the purchase of an additional shade structure for the playground and refurbishing the staff lounge to add in a functional kitchen. After much discussion, those in attendance think the storage cabinets are a higher priority.

Recycling Bins
The PTG wants to sponsor additional recycling bins for the playground. Theft of the bins is a concern, so any bin purchased must be able to be secured. Abena worked with Edco in the past to have bins donated. Abena will call Edco and investigate bin options. Is there a way to tie in the new bins into an educational program with the students? Allison will talk with Roots and Shoots to see if they want to be responsible for the bins.
Another thought is having 5th grade process the recycling as a fundraiser for the Boston trip.

Sun Hats
Samme has received samples of several different sun hats that meet the requirements for the Sunwise Protection Program. Cost of the hats run $20-$30/each and can have the MHA logo applied. Mike thought it might be fun to let the MHA students vote on the type of hat they prefer the most. Look for more information during the December PTG meeting.

Jog-A-Thon
This years Jog-A-Thon theme is “Jogging with the Stars” and is scheduled for February 25th. The PTG is looking for a team of volunteers to work on organizing this fantastic event. Anyone interested in participating in this event, please contact the PTG or see the volunteer binder at Karen’s desk.

School Wide Assembly vs Holiday Party
Looking at the expense of doing individual Holiday Parties for each classroom has inspired discussion to hold a school wide assembly instead. It might be fun for the kids to get the whole school together and enjoy an assembly. There are a lot of options for high-energy assemblies, from Hip Hop dance to an acrobatics show. Those in attendance thought this was a great idea, however there is concern that many homeroom parents have already purchased items for the Holiday Party this year. The idea is very positive and parents would like to see this option available for the Valentines Party! Further discussion will be held during the December PTG meeting.

Volunteer Website
Anna Pitman introduced the volunteer website volunteerspot.com to help manage MHA events. Anna is currently using the program in the Kindergarten class and is receiving
positive feedback. Kellie Wilson and Lisa Cady are also looking into the program for use with Pizza Lunch. Another function of the website is to manage parent/teacher conferences. The cost of the program is $30/month for up to 400 participants. Allison Young will review the program and open discussion during December’s PTG meeting.

Pizza Lunch
Lisa Cady would like to open a corporate account through Costco so supplies for Pizza Lunch can be delivered. Having the supplies delivered will cost a little more, but the convenience factor for the volunteers who do the shopping outweighs the expense! TIEE does have a corporate account and Dr. Fitch agrees that have Lisa use it for Pizza lunch is a very positive step. Lisa will send her order to Merritt at TIEE and he will process the orders for delivery.

Thank You Cards
Every year the PTG recognizes the outstanding MHA volunteers that make our fundraising events such a success. This year, the PTG will recognize Lisa Cady for Pizza Lunch, Kellie Wilson for the Scholastic Book Fair, and Allison Young and Ellen Foggiano for the Halloween Carnival. Samme will recognize each person at the Winter Concert Monday, December 6th.

Artsonia
Now is the time to order holiday cards through Artsonia! The holiday cards will feature the outstanding artwork of your child.

PTO Today
Kellie Wilson received an Honarable Mention award for her article on the MHA Multicultural Night. Thank you Kellie for showcasing MHA!
Meeting adjourned 9:18AM Danya Willms, PTG Secretary

Mt. Helix Academy PTG Board Meeting Minutes October 15, 2010
The Mt. Helix Academy PTG board meeting was called to order at 8:10AM. In attendance were: Samme Fuchs, Danya Willms, Keith Jolley, Kellie Wilson, Mike Collins, Lisa Cady, Steva Matranga, Andrea Brandt, Abena Soto, Laura Greene, Gretchen Marking, Cathy Morse, Ashley Petschek, Emily Wheless, Anna Pittman, Carolyn Blythe, Allison Miller, Steve Wheless, Mary Giordano, Martha Barthold, Christie Halgh, Donna Cuddy, Elsa Montoya Mark, Jennifer Berry.

Introduction
Samme thanked everyone for attending and encourage all families to attend every month.

Thanks
Thank you to all of the MHA Theater Production staff for presenting the 2nd annual MHA movie night. We are all anticipating a fantastic production of “Sound of Music” in the Spring.
Thank you to Kellie Wilson for another successful Scholastic Book Fair. Kelly continues to bring new ideas and contests to this wonderful event.

Officer Report
Kellie reported on the success of two recent fundraisers. The Book Fair earned approximately $1300 and the Entertainment books earned approximately $2800. Thank you to all the MHA families that helped to make these fundraises a success!
Due to computer troubles, Abena postponed the Room Parent Meeting until Wednesday, October 20th at 3:00PM. If anyone us unable to attend the meeting please contact Abena via email at abenasoto@cox.net.
Mike Collins announced that Grades 3-8 student academic report is to be sent home next week. The third grade class is participating in a field trip to learn about Fossils in support of their science curriculum. Miss O’Connell is participating in a field trip to the Cuyamaca Conservation in support of the 5th grade science curriculum.
Samme has placed a binder at Karen’s desk detailing volunteer positions that are available at MHA. Two programs that need immediate volunteer help are the Sunwise Protection Program and Pizza Friday. The Sunwise program needs volunteers that can be on campus during break and lunch time to catch students wearing sun protection and award the student with a yellow ticket. Pizza Friday is in need of volunteers to help with the weekly Costco run. Also listed in the volunteer book are the various programs/fundraisers that are held at MHA. These programs help raise funds that are reinvested back into MHA. Many of the fundraisers are in need of chairs and/or co- chairs. Anyone interested in helping, please review the binder.
The PTG has a board for announcements near the before/after care entrance. Anyone wanting to post a flier to the board must have approval with Mike Collins first. Please leave a copy of the proposed flier with Mike or Karen for immediate review.

Scholastic Book Fair
The Scholastic Book Fair is always a hit with MHA families. Kellie is investigating the pros and cons of adding a 2nd book fair towards the end of the year. The end of the year is already filled with many MHA events that finding a date may prove to be difficult. Most classrooms also send home Scholastic Order Forms where students can purchase books. When families place orders from the order form, your child’s classroom receives benefits as well.

Box Top
A new classroom box top competition begins now and runs through October 28th. The winning classroom per module will win a free dress day and movie/popcorn party. Jennifer will also run another box top competition in the spring. Jennifer has a flier that will be added to the PTG board detailing the details of the competition.

Gift Cards
Gift cards are now available through MHA! MHA receives a percentage back on each card sold. Karen will have cards available for purchase on a daily basis for a few of the more popular retailers like Starbucks, Jamba Juice, Souplantation, Vons, and Barnes and Noble. For the remaining retailers, cards will be available to order on a monthly basis. Contact Samme at mhagiftcards@gmail.com for an order form.

Used Uniform
The 5th graders will continue the used uniform sale headed by Katrina Meehan. The uniform sale is used as a fundraiser for the 5th grade Boston trip. Dates will be announced through constant contact and future PTG meetings. All items will be sold for $2 each. If you have uniforms that are in good condition, please donate them and help the 5th grade achieve their fundraising goals. Currently, there is more inventory than storage. One suggestion is to place like items in extra large Ziplock bags to help compress the items and free up space.

E-Scrip
Register your Ralphs, Vons, and Visa cards with E-scrip and MHA receives a percentage back on each purchase made. This is a safe and secure program and privacy is maintained with E-Scrip. Enrolment is up from 84 families to 99. The school earned ~$75 in October alone. Thanks to all who are participating in the program and please spread the word to friends and family!

Fresh & Easy
Fresh & Easy is participating in a great fundraiser for MHA. Beginning September 15th and running through December 31st, Fresh & Easy will donate $1 for every $20 you spend. Just bring in your receipt and put it in the donation box near Karen’s desk.

Souplantation
MHA is holding a fundraiser at Souplantation December 6th. Please remember that
Souplantation gift cards are available to purchase through MHA. It is a great way for MHA to make money in two ways during one night! Look for future constant contact announcements for details.

Halloween Carnival
The date of the Carnival has changed to Sat Oct 30th from 3-6PM. Miss Foggiano and Miss Young are now chairing this event but will still need volunteers on the day of the Carnival. The Carnival will feature a dunk tank, speed sport soccer, cake-walk, and food. The GHS boy’s basketball team will again volunteer this year to run the game booths.
Instead of parents manning a food booth this year, Miss Young has researched opportunities for CA Catering or Rallie’s to provide food. Many in attendance support the idea of the Rallie’s Truck. The cost of the Rallie’s Truck is $1200 for 200 meals. Samme brought a vote to the floor for the PTG to provide funds for the Rallie’s Truck. The vote was 2nd by Danya Willms , 3rd by Lisa Cady and approved by a show of hands.
Another option for the Carnival is to eliminate ticket sales for games and just charge an entrance fee. Many in attendance are in favor of an entrance fee. Samme and Allison will determine price points before a decision is made.
Booths will also be available for individual businesses to sell their goods and promote their business. There will not be a booth rental charge, but MHA will be accepting a donation based on percentage of sales.

Fall Feast
Fall Feast is a great family event at MHA. We are starting a new tradition this year and having the incoming Kindergarten class organize this event. Kellie passed on the information regarding this event to Christie, the new chairperson. She has reviewed the details and everything is in order.

Home Room Fund
The PTG currently gives each grade $50 to spend on class parties and $100 per country to spend on Multicultural Night. Room parents are still concerned this dollar amount is not enough to cover all the expenses incurred during the school year. Each class will ask the families in their room for additional funds to be donated. Each homeroom parent will set the dollar amount being asked for based on the unique needs of each class. Parents in attendance would like to see a homeroom fee attached to the billing costs due at the first of the school year. This will eliminate the homeroom parent having to ask for money. A visa gift card could be given to each homeroom parent that they can use to pay for the scheduled events. Mike will work with Dr. Fitch to see about adding this to the billing next year. Mike also asked the teachers to communicate with the homeroom parent to help set the expectation for each party.

MHA Historian
Thank you to Allison Miller for volunteering to become the MHA historian. Allison will take pictures and document all MHA events.

Holiday Shop
The holiday shop is scheduled for December 15th and 16th. Thank you to Laura Greene
for becoming the co-chair. Both Abena and Laura attended a luncheon to promote the Holiday Shop and are working on new ideas for this year’s event.

Fundraisers
During the September PTG, 2 MHA families presented new fundraising ideas. At this time, the PTG is not going to add new fundraisers to the 2010-2011 school year. We do want to offer both families the opportunity to set up a booth at the Halloween Carnival. The PTG will be setting the 2011-2012 fundraising schedule during the summer of 2011. We will offer anyone interested in the opportunity to present fundraising ideas at the May and June PTG meeting.
School Directory
The school directory will be available online this year. Karen has entered all of the information into the system and is currently double-checking the entries. Tom and Ken are working on the password protection program and hope to have it available in the next few weeks

Meeting Notes
Mike and Ken are working on adding a section to the website, under PTG, to archive the PTG meeting notes. Until that is completed, Mike is adding a link to the constant contact weekly announcement.

Volunteer Website
Anna Pitman introduced the volunteer website volunteerspot.com to help manage MHA events. Anna is currently using the program in the Kindergarten class and is receiving positive feedback. Kellie Wilson and Lisa Cady are also looking into the program for use with Pizza Lunch. Another function of the website is to manage parent/teacher conferences. Anna will forward the program to Karen for evaluation. Feedback on constant contact very positive
American Academy of Dermatology Shade Grant
MHA’s Sunwise protection program will continue through the 2010-2011 school year. MHA will be sending out secret agents to catch the kids being “Sunwise” by wearing hats and sunglasses while outside. If you are interested in volunteering, please see the volunteer binder at Karen’s desk. Please remember that all hats worn must follow uniform guidelines and be of a solid color with no logos. Coolibar offers many hats that meet the EPA standards for protection and uniform requirements. You may also purchase Coolibar hats through Amazon at a discounted rate.

Shade Structure
Dr. Fitch is continuing to research the purchase of an additional shade structure. The cost to install the structure is ~$30,000, do we want to continue working on purchasing the structure? Those in attendance approve further research on this project

MHA Memories
Donna Cuddy will be creating a CD/DVD that captures all events throughout the school year as an addition to the yearbook. MHA families can submit digital photos and Donna
will edit and catalog all the pictures. Donna will further research costs associated with developing the CD/DVD and what resale cost may be.

Storage
Abena is researching cabinet options to organize the PE room. Abena will report on the details at the November PTG meeting and put the expense to vot.
Meeting adjourned 9:12AM Danya Willms, PTG Secretary

I really love my new school! Thank you mommy for picking the best school for me. Mt. Helix Academy student
Enroll Now!